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Executive Assistant to the Executive Director and Senior Operations Administrator, IISS−Americas

International Institute for Strategic Studies - US


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Published 20 days ago

December 4, 2020

Location: Washington DC

The International Institute for Strategic Studies is a leading authority on global security, political risk, and military conflict. It is headquartered in London with offices in Bahrain, Singapore, and the United States.

Job description

We seek to appoint an Executive Assistant and Senior Operations Administrator for the IISS−Americas office in Washington DC. This position will support the Executive and Managing Directors in meeting the operational, management, and compliance requirements of a vibrant, fast-paced non-profit and work closely with colleagues in the London headquarters.

Duties will include, but are not limited to:

  • Human resources and non-profit management such as new hire paperwork, benefits management, timekeeping, and organisational compliance with government regulations;
  • Office and facilities management including ensuring smooth running of ITC systems, maintaining office supplies, and managing vendor relationships;
  • Managing travel arrangements and other administrative support for the Executive Director;
  • Event organisation and execution for public and private events;
  • Financial reporting and vendor payments in close coordination with finance department;
  • Managing the internship programme and activities of 2-3 paid interns;
  • Maintaining US contacts in CRM database;
  • Responding to membership and general inquiries directed at US office;
  • Ensuring welcoming environment for office guests.

Location: Washington DC

The International Institute for Strategic Studies is a leading authority on global security, political risk, and military conflict. It is headquartered in London with offices in Bahrain, Singapore, and the United…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Contract
  • Professional

Level of Language Proficiency

English

English

Location

Washington, DC

How to Apply

Eligibility and compensation

Applicants must have authorisation to work in the US (IISS−Americas is unfortunately unable to assist in procuring visas or entry permits). Salary is competitive and commensurate with experience. IISS−Americas offers a generous benefits package.

Application

  • Resume
  • Cover letter
  • List of three references (including, name, title, email, and daytime phone number) 

The resume, cover letter, and reference list should be sent as three separate, clearly labelled, .pdf files via email to IISS-Americas@iiss.org, with the subject line: 'Your Name – Executive Assistant / Senior Administrator.' Please include your first and last name in the title for each separate document (e.g. John SMITH-Resume; Jane DOE-Cover Letter; Theresa MARTIN-References).

The cover letter should detail in no more than two pages (8 1/2” x 11”, single spaced, Times New Roman, 12 font) your experience in office operations and the skills and abilities that have prepared you for both the tasks outlined above and the leadership to manage other staff.

Applications will not be considered complete until all materials are received. Applications must be received by close of business Friday 4 December 2020. Due to the volume of applications, we regret that we are unable to respond to every single one.

 

Contact:

Hiring Manager

The International Institute for Strategic Studies – Americas

2121 K Street NW, Suite 801

Washington, DC 20037

Tel.: +1 (202) 659-1490

IISS-Americas@iiss.org

Eligibility and compensation

Applicants must have authorisation to work in the US (IISS−Americas is unfortunately unable to assist in procuring visas or entry permits). Salary is…

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