7315 Old Georgetown Road
The Bainum Family Foundation combines proven expertise with a passion for supporting the whole child by providing integrated services to help them thrive. Our circle of collaboration includes investments and support in early learning, wrap-around services and knowledge building. Founded in 1968 by Stewart and Jane Bainum, the Foundation has helped underserved children exit poverty through high-quality educational programs and services for nearly 50 years.
We are a dynamic and growing independent foundation located in downtown Bethesda, Maryland, a few blocks from the Metro. Among the largest foundations in the Washington, D.C., area, the Bainum Family Foundation offers competitive employee compensation and benefits programs and encourages employee learning through a generous professional development program. We believe in the benefits of education and invest accordingly, both in our partners and in our employees. We are an ideal workplace for talented professionals seeking to grow professionally and contribute to meaningful changes in the D.C. metropolitan area.
SUMMARY: The Grants Manager provides contract management, grant-making and operational management to assigned initiatives, carrying out a wide variety of duties in support of the implementing the strategic plan. The position requires a strong knowledge of the Bainum Family Foundation’s administrative policies and practices, contract and scope of work (SOW) writing, as well as a working knowledge of the initiative content arena. S/he will be responsible for a portfolio of agreements and work in close collaboration with programmatic staff to execute the full agreement lifecycle. The ideal candidate will have strong attention to detail, strong organizational and problem-solving skills, be customer-service oriented, and enjoy supporting the overall Foundation’s Mission and Vision. S/he will know when to act independently and when to ask clarifying questions to coordinate programmatic efforts.
S/he will also play a critical role in the effective operations and execution of the Grants Management Business Unit by learning and optimizing the Foundation’s policies and procedures related to contract generation and management and ensuring the alignment to Grants Management best practices. S/he will collaborate with representatives from each assigned initiative to review and propose updates with the goal of ensuring consistency, quality and timeliness in all aspects of processing and management. In this capacity, s/he will report to the Senior Grants Manager.
The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ Mission and Vision. Therefore, this person may be assigned to any of the Foundation’s initiatives based on initiative cycles and evolving organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Coordinates with the Senior Grants Manager and programmatic staff to provide full lifecycle grants and contract management, ensuring compliance with project specific requirements and Foundation-wide policies and procedures.
- Serves as a key point of contact for new and existing partner inquiries to coordinate all partner communication regarding agreements, technical assistance, and/or content feedback and support. This includes regularly participating in program team meetings, to stay abreast of the implementation plans and other relevant context necessary to support the development and management of related contracts.
- Takes a leadership role in maintaining team accountability and responsibility to goals and initiatives as it relates to partner contracts, agreements, program-related investments (PRIs), and memorandum of understandings (MOUs).
- Supports the evaluation, documentation, adoption and consistent execution of Grants Management policies and procedures, including content, timeliness and compliance.
- Participates in weekly Grants Management meetings.
- Participates in grants management trainings as appropriate.
- Conducts research as needed.
Partnership Development, Onboarding and Vetting
- Works with other program staff to develop contract timelines for the fiscal year (for cohorts and ad hoc projects) in alignment with budgets.
- Facilitates potential partner onboarding.
- Supports the partnership diligence and online application process.
Contract and SOW Generation and Compliance
- Partners with program team and Evaluation, if needed, to complete SOW, budgets and other contract related documents, and ensures compliance with policies and process requirements.
- Generates and manages contracts, modifications and closeouts, including providing guidance and support to appropriate internal and external partners.
- Monitoring, Evaluation and Closeout
- Reviews reports/deliverables for completeness and coordinates programmatic analysis for subsequent payments.
- In collaboration with Finance team, leverages organizational tools and processes to track financial disbursements, monitors monthly budget actuals vs. forecast, and ensures compliance with internal Finance procedures.
- Ensures timely payments to partners
- Tracks expenditures and disbursements from other departments that come out of the initiative budget (e.g., Early Learning, Community Engagement).
- Maintains key related documentation in the appropriate files and systems for grants/contracts, MOUs and other relevant documents.
- Supports in audit preparation as needed
- Serves as initiative liaison for operational effectiveness.
- Acts as a thought partner in executing operations systems and procedures.
- Identifies opportunities for increased efficiency and collaborates with appropriate partners, within initiative and across the Foundation, to ensure seamless utilization of tools and processes. Shares recommendations and trends proactively with initiative leader.
- Coordinates the development of work plans, protocols and tools to enhance efficiency of initiative team processes.
- Assists in making the right information available to the right people at the right time, to ensure that the foundation team understands and can learn from current and past initiatives and strategies.
- Partners with initiative team members to support the development of written and other necessary materials for internal and external stakeholders.
- Attends conferences and training events to maintain currency on topics related to position.
FUNCTIONAL/TECHNICAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
- Bachelor’s degree in relevant field preferred.
- Three to five years of overall experience in grants management or operations in a non-profit, philanthropic, or education setting preferred.
- Must be able to read, write and speak the English language at a college level, perform mathematical calculations required for the position and learn to interpret and comprehend company policies and procedures.
- Ability to convey necessary information accurately, listen effectively, and ask questions when clarification is needed.
- Can effectively cope with change and work independently.
- Proficient collaborative, interpersonal, written and verbal communication skills.
- Ability to complete projects accurately and within deadlines.
PHYSICAL DEMANDS: The physical demands described below are representative of the requirements by an employee for successful perform of the essential functions of this job. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment described below is representative of what an employee may encounter while performing the duties of this job. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.
The work environment is that which is typical of an office/classroom setting. The noise level in the work environment is usually quiet.
Learn about our comprehensive benefits package at https://bainumfdn.org/join-our-team/total-rewards/
Minimum Education Required
How To Apply
Submit your cover letter, resume, and salary requirements on our Career Portal: https://www.smartrecruiters.com/BainumFamilyFoundation/743999671004155-grants-manager