Coordinator, Conventions & Meetings

SUMMARY:

The Coordinator, Conventions & Meetings (CCM) Provides high level administrative support and oversight for the convention and meeting activities of NECA, including NECA’s Annual Convention. This role coordinates, budgets, schedules, calendars and websites for meetings.

REQUISITE EDUCATION AND EXPERIENCE:

• The CCM ensures that practices are customer-centric and focused on developing and enhancing the member experience while adhering to established policies.
• The individual in this role must be able to analyze complex situations, often on the fly and sometimes after hours. 
• Ability to function both independently and in a team-oriented collaborative environment. 
• Capable of setting priorities when multiple demands are present
• Knowledge of hotels, conventions and / or associations are a plus
• Ability to lift 40 pounds.
• Must have exceptional skills in editing documents, memo’s, and spreadsheets; experience using Office 365 and MS Teams is desired.

WORKING CONDITIONS:

·      Some travel and public speaking may be required. General office work environment.

·      Currently this position is working remotely due to COVID-19.

·      Salary between $45k - $50k with a generous benefits package.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Creates and manages staff schedule, meetings calendar, the meeting department’s tabs in Teams/Office 365, and builds on the meetings history spreadsheet.
• Creates, sends and collects Request for Proposal (RFP) responses and maintains relationship with local hotels and vendors.
• Provides support for NECA meetings and functions; assists departments with dinner and local activities at events.
• Serves as the primary lead for NECA’s virtual information desk at virtual/hybrid events. Provides information and resolves challenges that attendees may encounter. Advises members and chapters on meeting venues and restaurant recommendations for dinners in association with other functions at meetings.
• Assists members and chapters with online registration and housing, answers incoming calls, checks voicemail, provides email responses, and performs other administrative duties including attending staff meetings.
• Assists in the preparation for the NECA Convention and ancillary meetings. 
• Prepares signs, plaques, badges, registration packets; ships materials, develops and writes the FAQs for the annual conference program book, orders sponsorship items, and proofreads marketing material for all meetings.
• Monitors and updates supplier contacts, coordinates supplier in-house lunch-n-learns for meetings department and participates in industry education.
• Assists in cultivating the relationship between the meetings department and NECA’s members and chapters.
• Facilitates visitors and meetings in the NECA office. 

This is not an attempt to list all essential functions of this position. Job duties may change over time based on organizational/department needs. NECA is an Equal Opportunity Employer. 

NECA is the voice of the $170 billion electrical construction industry that brings power, light, and communication technology to buildings and communities across the U.S. NECA contractors help customers achieve their goals for energy conservation, efficiency and renewable power. NECA’s national office and 119 local chapters advance the industry through advocacy, education, research and standards development.