Special Events Associate

Job Type

Full Time

Published

08/24/2018

Address

60 Lincoln Center Plaza
New York
NY
10023
United States

Description

Description: Supports the Director of Special Events and the Assistant Director in coordinating and producing over 80 cultivation, fund-raising, hospitality, and school-wide functions and various special projects annually, including commencement, convocation, high-profile/publicly-attended master classes, membership events, alumni events, various pre- and post-performance receptions, faculty and staff meetings and receptions, special donor recognition events, memorials, and large-scale benefit events.


Responsibilities:

  • Assist the Director of Special Events and Assistant Director with all aspects of planning and execution of events, including coordinating of catering, facilities requests, décor, event staffing, photography, and audiovisual equipment, and overseeing on-site set-up/break-down and troubleshooting during event
  • Independently oversee certain smaller events
  • Participate in and assist with events coordinated by other colleagues in Development office
  • Coordinate event mailings and invitation lists: gather invitees’ names and addresses, execute mailing in a timely manner, make appropriate entries and create queries in Raiser’s Edge database 
  • Assist in creating and producing in-house programs
  • Administer the School’s campus food authorization requests and billing
  • Coordinate purchase and use of alcohol for School functions (maintain inventory, facilitate internal requests, place orders and oversee deliveries)
  • Communicate effectively with numerous in-house departments to facilitate and request staff, equipment, delivery schedules, etc.
  • Communicate with high-level donors, trustees, and other “VIPs” with sensitivity and patience
  • Heavy phone duties, serving as central event and reservation information coordinator
  • Maintain the organization of special events office
  • Other general duties as assigned


Qualifications:

  • Bachelor’s degree
  • Minimum one year’s experience in an office environment, preferably in a nonprofit and/or arts organization
  • Very strong attention to detail, ability to multi-task, and time-management skills
  • Ability to handle direction and follow instructions in a fast-paced environment, while also able to solve problems and make decisions independently.
  • Excellent interpersonal communication skills and professional demeanor, particularly in dealing with Board members and other VIP donors and guests
  • Ability and willingness to collaborate and cooperate with colleagues when needed; comfortable working independently when needed
  • Proficiency in MS Word, Excel, and Outlook calendar programs
  • Ability to work evening/late-night and weekend events
  • Knowledge of Raiser’s Edge software system helpful
  • Experience in event planning for a nonprofit helpful
  • Past experience in performing arts preferred

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

https://goo.gl/JeCkUZ

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.

 

To apply, please click on the following link: https://goo.gl/JeCkUZ



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