Burning Man Project’s Associate Counsel will support the General Counsel in handling the legal affairs of Burning Man Project and its subsidiaries. Major duties include contracts management; managing the organization’s intellectual property (“IP”) portfolio, including educational outreach about our IP policies and Burning Man’s Decommodification Principle; and legal research and writing. Other regular duties include responding to a variety of different legal requests from Burning Man Project staff, report writing, and legal file management.
This position requires a self-directed, highly organized, and detail-oriented attorney with at least some experience working in a fast-paced law firm or in-house legal department. Work involves considerable internal and external contacts, complex non-routine tasks, access to confidential information, and high-level support on ongoing legal projects. Judgment, professionalism, and initiative are frequently exercised in answering and interpreting verbal and written communications and projects.
This is a full-time, regular position eligible for benefits, with preference given to candidates in proximity to either our Reno office or our San Francisco office. Working hours will be based on Pacific Time.
The deadline to apply for this role is 5:00pm Pacific on Tuesday, September 28, 2021.
DUTIES & ESSENTIAL JOB FUNCTIONS
Contracts Administration (35%)
- Supports the General Counsel with all requests within the organization for contract development and review, including drafting template agreements for consultants, service providers, grant recipients, licensees, affiliates, and other collaborators; and reviewing and revising external agreements.
- Project-manages outside contracts counsel and acts as the primary liaison between the organization's contract managers and outside contracts counsel, ensuring timely and efficient review of all requests.
- Coordinates with the Accounting Department to ensure that payments for services are tied to contracts that have been reviewed by the Legal Department, signed, and filed with Legal and Accounting.
- Keeps contract managers and senior staff members regularly apprised of the organization's contract processes and procedures, creating and delivering training materials as directed by the General Counsel.
- Oversees the work of the Paralegal to conduct the initial legal review of contracts that use the organization's templates.
Intellectual Property Enforcement (30%)
- Engages in educational outreach to individuals and entities about the appropriate use of Burning Man Project's intellectual property, with oversight from the General Counsel, including proactively reviewing, assessing, and responding to reports that Burning Man Project's IP or media policies are being violated; researching reported violations; drafting and sending outreach correspondence and any required followups; and collaborating with the Paralegal to track reports through resolution.
- Recruits and manages Intellectual Property Team volunteers, hosting quarterly check-in meetings and sending monthly emails to offer support and answer questions.
- Reviews results of proactive searches for intellectual property infringement that are logged by the Paralegal and IP Team volunteers; drafts and submits takedown notices as appropriate.
- Stays abreast of developments in intellectual property law.
Responding to Legal Requests (20%)
- Reviews all legal correspondence received from Burning Man Project staff and external parties and coordinates with the General Counsel on appropriate responses.
- Assists with regular staff trainings on legal request processes and procedures.
- Supports the General Counsel with overseeing litigation and administrative proceedings in which Burning Man Project is a party.
- Performs legal research and drafts research memorandums as needed.
- Assists with investigations as needed.
Report-Writing & Matter-Tracking(5%)
- Primary responsibility for tracking the organization’s legal matters and special projects.
- Helps keep Burning Man Project managers informed about legal issues as needed.
- Drafts regular status reports to the Board of Directors and various management committees.
Legal Department File Management (5%)
- Oversees the work of the Paralegal to maintain the organization's electronic contract filing system, ensuring that all final contracts are filed in an organized, efficient, and timely manner; and to manage the organization's other electronic legal files, ensuring that all documents are stored securely and appropriately, in compliance with all applicable laws, and using appropriate naming conventions to enable the efficient retrieval of documents.
- Makes recommendations to the General Counsel about how to improve the filing system's efficiency over time.
- As directed by the General Counsel, manages the production of both hardcopy and electronic documents for litigation and audits, coordinating with other departments as needed.
Other Functions and Responsibilities (5%)
- Performs other duties as assigned.
LEARNING AND TEACHING
- Documentation - Assists in the creation, publishing, and maintenance of process documentation related to their assigned duties.
- Teaching – Takes a leadership role in the acculturation and training of staff. Teaches live or e-learning classes as requested. Promotes a culture of teaching and learning throughout the organization.
- Knowledge sharing – Helps acculturate and educate junior staff in Burning Man culture and business processes.
- Training development - Collaborates with the Education Department to develop training materials in their area of expertise, as requested.
- Learning – Pursues ongoing learning in their area of expertise, working to stay current on emergent knowledge, skills, and processes.
- Juris Doctor from an ABA-accredited law school.
- Currently licensed to practice law in Nevada or California.
- Relevant legal work experience, including at least some experience with intellectual property enforcement and contracts administration.
- Familiarity with Burning Man Project and the Burning Man event in Black Rock City, Nevada.
- Excellent oral and written communication skills.
- Strong computer skills, including advanced knowledge of MS Office, Google Workspace, and Adobe Acrobat.
- Extremely detail-oriented with impeccable organizational skills and a track record of successfully completing projects.
- Demonstrated ability to juggle numerous concurrent tasks, manage a high-volume workload, pay extremely close attention to detail, adapt quickly to changing organizational priorities, and meet deadlines in a fast-paced environment.
- Motivated self-starter, able to take initiative, problem-solve, multi-task, and work independently.
- Ability to maintain personal integrity and uphold high standards of confidentiality.
- Ability to foster a cooperative work environment.
- Cheerful, outgoing personality and professional demeanor.
- Flexibility to work fluctuating hours, and time beyond the regular work week as needed, including the ability to work at the Burning Man event in Nevada.
- Experience working in an in-house legal department.
- Experience with legal risk management.
- Previous experience participating in, and a passion for, the Burning Man event in Nevada.
- Active Nevada or California Bar license in good standing.
ABOUT THIS ROLE
- This is a regular, full-time, eligible for benefits role, with preference given to candidates located in proximity to one of Burning Man’s operations (San Francisco, CA or Reno, NV.) Working hours will be based on Pacific Time.
- Burning Man Project celebrates the importance of creating a diverse environment and enthusiastically encourages Black, Indigenous, Peoples of Color, LGBTQIA+, Immigrant, women, and people with disabilities, of all ages, to apply.
- Burning Man Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
- Off-playa: Work is primarily sedentary in nature, no special demands are required.
- On-playa: Work is primarily sedentary but will also include the need to find and meet with department representatives who may not be in the vicinity therefore this could include walking or using some form of transportation. Some of the work will be in outside weather conditions and will be exposed to fumes or airborne particles as well as possible extremes in temperature.