Executive Assistant

Employment Status: Exempt, Full-time

Term: 1 year position

Compensation: $70,000-$74,000

Reports to: Executive Director

Location: Primarily remote, with San Francisco office open as an option. Must reside commuting distance to our SF office. Some in-person work required; typically once per week.

About LCCRSF

As one of the most enduring civil rights institutions on the West Coast, LCCRSF works to dismantle systems of oppression and racism and to build an equitable and just society. Formed in 1968 to bridge the legal community and the Civil Rights Movement, we’re known for advancing the rights of people of color, immigrants, refugees, and low-income individuals. We also invest in legal fellows and support a network of over 1,000 active pro bono attorneys and volunteers. We use all the tools available to make systemic change on behalf of the Bay Area community and local movements: direct services, impact litigation, policy advocacy and communications.

Our current work includes:

• Litigation to end San Francisco’s draconian practice of policing homeless residents who have committed no crime but sleeping in public amidst the City’s massive affordable housing shortage, and other fines and fees advocacy to end the criminalization of poverty;
• Services and advocacy for BIPOC and low-income entrepreneurs and commercial tenants;
• Asylum services and conditions of confinement litigation under the new Accountability in Detention Act to end abuses and profit incentives in private immigration detention.

We are in this work for the long haul. Our goal is to make this work sustainable, to rest as needed and take care of each other and our communities, so we can be fierce as we fight systems of oppression through our core issue areas of Racial Justice, Immigrant Justice and Economic Justice. Learn more at lccrsf.org.

Duties and Responsibilities:

General Support to Executive Director and Board of Directors (50%)

• Provide general administrative and organizational support to the Executive Director, including managing calendars, files, routine correspondence, and anticipating next steps and issues.
• Work with the Executive Director to create systems to manage their workflow and schedule.
• Help prepare presentations, talking points, and other support for internal and external meetings.
• Edit/proofread their external communications.
• Provide support and lead coordination of bi-monthly board meetings and monthly board committee meetings.
• Schedule meetings, take minutes, coordinate board packet materials, coordinate board committee materials and surveys, communicate with Board members about logistics.
• Other administrative-level duties as directed.

General Support to Human Resources Team (45%)

• Recruitment
  • Support with posting job announcements in relevant job sites for new positions.
  • Track applications as they come in and provide updates to the hiring team.
  • Schedule and coordinate interviews.
  • In collaboration with program staff, lead law student summer clerkship and semester externship recruitment and placement coordination.
• Onboarding and offboarding
  • Complete all onboarding tasks to ensure that new staff members are set up properly including document filing, coordinating with the HR and Operations Coordinator for technical needs, updating employee records, and other tasks as assigned.
  • Coordinate scheduling orientation modules.
  • Complete admin tasks involved in offboarding including but not limited to collecting LCCRSF owned equipment, informing vendors of benefits terminations, and communicating important benefits information to exiting employees.
• Benefits Coordination
  • Support the HR team in administrative tasks involved with open enrollment including sending and collecting enrollment forms, monitoring completion updates, and other administrative tasks
  • Coordinate logistics involved in all other staff transitions.

Support Leadership Teams and Staff (5%)

• Administrative anchor for management and senior leadership team meetings and bi-weekly all staff meetings (prepare agendas and schedule meetings).
• Administrative support and member of our team building committee, including helping organize the annual Holiday Party and other special events such as full team retreats and other all-staff gatherings.
• Contribute to staff and volunteer recognition.

Essential Qualifications

• Demonstrated commitment to LCCRSF’s mission and values.
• Minimum 1 year experience in an administrative support role ideally in a nonprofit organization.
• Prior human resources experience is a plus.
• Experience working with a nonprofit board of directors is a plus.
• Proven track record of strong data entry and administrative work and excellent attention to detail.
• High level of comfort and fluency with technology.
• Microsoft Office Suite: proficient in Outlook, Word, Powerpoint, and Excel. Proficiency in Microsoft Office Suite: proficient in Outlook, Word, Powerpoint, and Excel.
• Proficiency with SharePoint/One Drive/Teams is a plus.
• Experience with BambooHR payroll is a plus.
• Excellent communication and interpersonal skills to effectively interface with staff and exercise confidentiality and discretion where appropriate.
• Excellent organizational skills and ability to prioritize tasks.
• Values working cooperatively with others, both within the organization and in the community.
• Strong time management skills and comfort with competing demands.

Salary, Benefits, Work location

This position is full-time, non-exempt, with a salary range of $70-74k annually depending on experience, and reports to the Executive Director. Full benefits package includes 100% paid medical + 80% for dependents, FSA and pre-tax commute benefits, generous vacation and sick time, a floating holiday, paid holidays, short Fridays, and winter break (office closure during the last week of the calendar year).

Our office is located on the Embarcadero in downtown San Francisco, close to many transit options. We have strict health protocols and limited numbers of people in the office. You will be provided with a laptop and other equipment to work from home as needed.

General working hours are 9am-5pm, M-F. LCCRSF is woman- and BIPOC-led, with 30 staff. We are flexible, family-friendly, and value health, wellness and balance. We follow ADA guidelines – reasonable accommodation may be made to enable individuals with different abilities to perform the essential functions.

Working Environment and Conditions

The working conditions described here are representative of those that must be met to successfully perform the essential functions of this position. While performing the duties of this position, the employee must be able to remain in a stationary position, constantly operate a computer, and must have the ability to communicate information and ideas so others will understand. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

To Apply

Position open until filled, but applicants encouraged to apply as soon as possible. Applications will be reviewed on a rolling basis. Applicants should submit: 1) a cover letter; 2) a resume; 3) contact information for a minimum of three references; Please visit this link to apply: https://lccrsf.bamboohr.com/careers/27?source=aWQ9MjU%3D

In your cover letter, please describe your interest in the position and qualifications, including why our mission speaks to you.

Lawyers’ Committee for Civil Rights of the San Francisco Bay Area thrives as an inclusive/equal opportunity employer. People of all backgrounds and walks of life are encouraged to apply.

• Demonstrated commitment to LCCRSF’s mission and values.
• Minimum 1 year experience in an administrative support role ideally in a nonprofit organization.
• Prior human resources experience is a plus.
• Experience working with a nonprofit board of directors is a plus.
• Proven track record of strong data entry and administrative work and excellent attention to detail.
• High level of comfort and fluency with technology.
• Proficiency in Microsoft Office Suite: proficient in Outlook, Word, Powerpoint, and Excel.
• Proficiency with SharePoint/One Drive/Teams is a plus.
• Experience with BambooHR payroll is a plus.
• Excellent communication and interpersonal skills to effectively interface with staff and exercise confidentiality and discretion where appropriate.
• Excellent organizational skills and ability to prioritize tasks.
• Values working cooperatively with others, both within the organization and in the community.
• Strong time management skills and comfort with competing demands.