2111 Florida Avenue Northwest
District of Columbia
Friends Meeting of Washington (FMW), Quaker faith, announces the need for a firm or individual contractor to provide a primary Bookkeeper, approximately one day per week, to FMW beginning late November or early December, 2018. Our current Bookkeeper will be retiring at the end of November. The Bookkeeper will be responsible for the tasks listed in the attachment.
We anticipate and will accept two types of responses to this RFP. One will be from consulting firms that employ Bookkeepers. The other will be Bookkeepers who are independent contractors. For the independent contractors, “primary Bookkeeper” is understood to be the independent contractor.
The Bookkeeper reports to the Clerk of FMW’s Finance and Stewardship Committee and the Financial Coordinator and will work closely with both the Event and Rental Manager and Administrative Secretary. The candidate should demonstrate that she/he currently performs similar work for other organizations in the Washington area, and produce a list of references. A routine credit and criminal background check will be completed on finalists for this position.
The main bookkeeping system used currently at FMW is the Sage/MIP system. Our preference is that the Sage/MIP system be used for future bookkeeping. However, we will consider use of an alternative system if the candidate explains in detail why we should change, and how we would transition seamlessly and quickly to the alternative system.
We estimate needing a Bookkeeper one day each week. If needed, as for the annual audit, the job has sometimes required more than one day a week. We understand that an applicant might prefer to perform some of the duties off site. In that case we would ask that the applicant arrange with the Financial Coordinator, Clerk of the Finance and Stewardship Committee and FMW staff a mutually agreeable time to be on site for coordination at least once a month. Any hours charged FMW in total by the contractor over 40 hours/month must be pre-approved by the Clerk of the Finance and Stewardship Committee.
FMW currently has income and expenses of around $600,000 a year. We are undergoing a major renovation project. When that project is completed we expect income to increase to around $1,000,000 a year. Interested parties can access the FMW bookkeeping report and audits at the Friends Meeting of Washington website: www.quakersdc.org/Finance_and_Stewardship.
FMW is an equal opportunity employer. People of color, women, and LGBTQ individuals are particularly encouraged to apply. Religious affiliation is irrelevant in the selection of the bookkeeper.
Minimum Education Required
How To Apply
Access the full RFP on FMW's website: www.quakersdc.org/Jobs
Those interested in applying for this position should send a cover letter and responses to the questions in the RFP with the names and contact information for three references to: Edwin Hustead, Financial Coordinator at email@example.com. Applications will be accepted until the position is filled, but for assured consideration, applications should be received by November 19, 2018.