Elementary Program K-8 Administrative Assistant

Job Type

Full Time

Published

09/21/2018

Address

210 West Rittenhouse Square
Apt 3303
Philadelphia
Pennsylvania
19103
United States

Description

Job Summary Assist the K-8 Program Manager of the Honickman Learning Center and Comcast Technology Labs with the day-to-day

 administrative and programmatic duties. Duties are to be completed in a timely manner with attention to detail, accuracy and a high level of professionalism. Administrative duties are completed before engaging in programmatic tasks. 

Essential Duties and Responsibilities

Program Support:

·       Develop positive relationships with youth and parents.

·       Publicize the After School program and distribute applications and information about the program to families; perform outreach at community events, leaflet neighborhood and schools and provide general support to implement the K-8 After School recruitment plan

·       Food ordering, prep, servicing, tracking and reporting after school snacks and camp meals.

·       Ensure each class Binder meets OST contract requirements. (Sign in sheets, Allergy List, Emergency Contact List, etc.)

·       Take daily student count and conducting daily Absentee calls from 4pm and 5:30 pm.

·       Ensuring Dismissal & Safety Procedures and Protocols are followed daily.

·       Support and help coordinate parent meetings and conducting outreach.

·        Assist with arranging and supervising field trips.

·        Assist with student transportation, as required.

·        Be available for occasional weekend or evening activities.

·        Provide coverage at the Receptionist Desk when needed, including handling incoming phone calls, HLC security and interaction with clients/guests.


Administrative Support:

·        Responsibly handle confidential student and staff files.

·        Organize and maintain an efficient filing system for student, staff and program records.

·        Collect and process new registrations for K-8 ensuring applications are complete and all families provide proof of application to CCIS prior to enrollment. 

·        Collect fees as a designee of Program Manager, and in that role abide by all expectations as listed in the “Collection of Fees and Events Rents” policy and procedures.

·        Maintaining accurate account/record of CCIS eligibility on file and submitting monthly CCIS invoices.

·        Assist Program Managers in processing and maintaining all DPW, OST contract and DHS licensing documentation required to be maintained for students, staff and program.

  • Submit all required student, staff and program data to PHMC via PCAPS and maintain PHMC database for K-8 and Teens, including K-8 and Teen Program invoicing.
  • Accurately input attendance for K-8 into ETO each day. Assist with set up and update of K-8 student records in ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program

·        Perform other duties, as requested

Minimum Qualifications

·       Associates or Bachelor’s Degree

·        Minimum 2 Years after school program/administrative experience

·        Ability to work well with a wide variety of people

·        Excellent verbal and written communication skills

·        Strong computer skills (Excel, Word, email, internet)

·        Database experience (data entry, data management, and creation of reports)

·        Excellent organizational skills

·        Ability to work independently and collaboratively

·        Ability to adapt to changing work assignments and to function effectively in a high pressure short deadline environment

 

Preferred Qualifications

·       Valid driver’s license

 

 

Project HOME

 is an Equal Opportunity Employer

Professional Level

Entry level

Minimum Education Required

2-year degree


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