Deputy Chief of Staff

Job Type

Full Time

Published

10/05/2018

Address

New York
New York
United States

Description


Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel, and to advance human rights and democratic values in the United States and around the world. Among Jewish advocacy organizations, AJC is the leader in the global arena. We are known for our unparalleled access to diplomats, government officials, and faith leaders in more than 100 countries. In addition to our New York headquarters and Office of Government and International Affairs in Washington, D.C., AJC has offices across the United States and around the globe and maintains partnerships with Jewish communities worldwide.


AJC’s Office of the CEO seeks a highly capable Deputy Chief of Staff who will provide programmatic, operational, and administrative support for the department.


This individual will be an integral member of the core team that supports the CEO in his capacity as Chief Executive Officer of a global, non-governmental agency with more than 250 employees on four continents, relations with government officials at the highest levels around the world, and an annual budget of more than $50 million.


The ideal candidate for this position will exhibit keen attention to detail, the ability to prioritize and complete varied tasks in a skillful and timely fashion, and a deep commitment to AJC’s global mission. The individual must also demonstrate excellent interpersonal and communication skills, both verbal and written, and is expected to maintain the highest levels of discretion and professionalism in all activities. He or she must also be comfortable working late hours, traveling internationally for several weeks at a time, and being available, if needed, seven days a week (often at short notice).


The Deputy Chief of Staff does all this while adhering to AJC’s core values: Respect, Teamwork, Integrity, Excellence, and Accountability.


Specific Responsibilities:           


Work with the Chief of Staff to serve as “gatekeepers” to the CEO:


  • Oversee the CEO’s schedule (across time zones) including meetings, international travels, and public appearances
  • Draft and edit meeting requests, press releases, policy memos, briefing materials, AJC content, talking points, itineraries, and internal memos, and conduct research on foreign policy and Jewish issues;
  • Co-manage the CEO’s communications with the Chief of Staff and Executive Assistant, including processing and responding to invitations and other requests;
  • Coordinate with Jewish community leaders, government officials, think tanks, and AJC offices abroad to build itineraries for high-level diplomatic missions across the globe; and travel with the CEO on multiple of those trips throughout the year
  • During, and in advance of, international travels, handle all on-the-ground administrative and logistical details for meetings, transportation, and lodging, and attend and take substantive notes at all meetings;
  • Liaise with the Department of Resource Development on the CEO’s interactions with donors on a day-to-day basis and to include major donors in high-level political and diplomatic activities involving the CEO, including overseas missions, National Leadership Council programming, and the AJC Global Forum (AJC’s annual conference in Washington, D.C.);
  • Interface with AJC staff around the world and across the country to keep up-to-date on key agency activities and to help facilitate agency alignment and productivity
  • Advise the CEO on a variety of day-to-day action items and policy decisions
  • Manage special projects and tasks as assigned by the CEO or Chief of Staff. Examples include: facilitation of the CEO’s participation in steering the program and marketing of the AJC Global Forum, as well as meetings during the UN General Assembly.


 Qualifications:


  • Demonstrated maturity, situational awareness, and outstanding interpersonal skills;
  • High level of professionalism with the ability to maintain sensitive and confidential information;
  • Flexible work style with the ability to travel internationally frequently and work late and weekends (often on short notice);
  • Excellent communication skills, including: writing, editing, proofreading, and grammar skills required;
  • Top-notch organizational and logistical skills with an ability to execute time-sensitive tasks;
  • Proficiency in Microsoft Office and Google applications;
  • Commitment to AJC’s global mission and familiarity with the Jewish community;
  • Bachelor's degree required;
  • Foreign language ability and cross-cultural sensitivity strongly preferred.


AJC is an Equal Opportunity Employer.



 

Benefits

medical, vision, dental, paid vacation, retirement plan, maternity leave,

Professional Level

None specified

Minimum Education Required

No requirement


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