Database Manager

Posted by
Bottomless Closet NYC
New York, NY
Published 22 days ago


Bottomless Closet is a 501(c)(3) whose mission is to inspire and guide disadvantaged New York City women to enter the workforce and achieve success. Comprehensive services include the selection and provision of high quality interview attire, 1:1 resume review/preparation and interview coaching, as well as a broad workshop curriculum that promotes professional development, financial management and personal enrichment.  We facilitate entrance into the workforce, build core competencies for workplace success, increase self-confidence and self-esteem, and transform women’s vision of their potential.  Our clients come from diverse backgrounds and experiences, including women who are on public assistance, formerly incarcerated, single mothers, domestic violence survivors, and women living in shelters.  To date, we have helped over 40,000 clients by providing our services free of charge in order to help them on their path to self-sufficiency.


Bottomless Closet is currently recruiting for a Database Manager. This individual

will serve as lead administrator for Bottomless Closet’s Raiser’s Edge database

and have primary responsibility for data integrity, segmentation and reporting

to support fundraising goals. In addition, the Database Manager will be

responsible for creating new records, updating constituent information,

processing and acknowledging all donations and maintaining internal records of

donations. They will also be responsible for generating mailing lists, coordinating the mailing

of donor correspondence and other development department administrative needs.


Database Management

  • Serve as lead administrator for Raiser’s Edge, Bottomless Closet’s database, including data entry, processing all gifts, and database maintenance.
  • Responsible for producing a variety of reports from Raiser’s Edge including monthly fundraising report.
  • Segmentation and generation of donor lists for direct mail and email campaigns
  • Generating and distributing donor acknowledgement letters and creating and maintaining letter templates within Raiser’s Edge
  • Coordinate credit card donation charges, electronic fund transfers, and check processing with appropriate staff
  • Reconcile fundraising receivables with appropriate staff
  • Work with team to provide required information to accountant and auditors

Donor Relations

  • Process donations and prepare acknowledgement letters and other correspondence
  • Maintain institutional and individual electronic and hardcopy donor files, including scanning, filing and organization
  • Assist Development Director in creation of proposals as required
  • Respond to donor correspondence and inquiries in timely manner
  • Provide support for the coordination and production of all individual donor appeals
  •  Provide support for all individual giving and special events initiatives
  • Assist with drafting, proofreading, editing, and producing support materials for reports and select proposals to funders


  • Provide event support as a member of the development team. This may include attending events on occasional evenings or weekends
  •  Liaise with event planning consultants for major events
  • Coordinate event related donor correspondence including invitations, acknowledgments and stewardship mailings
  • Update fundraising database with donor data; ensures that donor records are accurate and up-to-date


  • Perform development department general administrative support
  • Other duties as assigned

SUPERVISION: The Database Manager reports directly to the Development Director.

SCHEDULE: The Database Manager position is Full Time with a schedule that includes a mix of remote and onsite work; ability to work flexible hours, including periodic evenings and a rare weekend

are required; specific hours will be determined based on organizational needs.


·        Bachelor's degree preferred. Minimum 3-5 years relevant database experience

·        Experience with Raiser’s Edge, donor database experience required and NetCommunity preferred.

·        Strong interpersonal skills, excellent oral and written communication skills, professionalism, attention to detail, and ability to manage multiple priorities

·        Excellent computer (Outlook/Word/Excel) skills required

·        Ability to be extremely organized and manage multiple tasks

·        Good problem solving skills

·        Good prospect research skills

·        Good oral and written communications skills

·        Creative, curious, fast learner, with special appreciation for human services and nonprofits including commitment to Bottomless Closet’s mission

·        Desire to self-start and work collaboratively with small staff, volunteers and board a must

SALARY RANGE: Salary commensurate with experiences + a comprehensive benefits package


Bottomless Closet is a 501(c)(3) whose mission is to inspire and guide disadvantaged New York City women to enter the workforce and achieve success. Comprehensive services include the selection and provision of high quality…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 1, 2021
  • Education
    4-Year Degree Required
  • Professional Level


Salary commensurate with experiences


Comprehensive benefits package

Comprehensive benefits package


Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
16 East 52nd Street, New York, NY 10022, United States
15th Floor

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