Job Type

Part Time

Salary

Details: $20/hr

Published:

04/16/2018

Start Date:

06/01/2018

Application Deadline:

05/01/2018

Address

Lincoln
Massachusetts
United States

Description

The Resource Manager will provide critical administrative and fundraising support for Farrington Nature Linc (FNL). We are looking for a mission-focused, highly organized, detail-oriented, seasoned, process-minded team member with experience in facilities management, database management, bookkeeping, and administration. This person should have great people skills, emotional intelligence, and the ability to deliver measurable, cost-effective results.

 

Established in the early 1900’s, our mission is to enhance the well-being of children from low-income communities through a connection with the natural world. Our 75 acres of woodlands, fields and ponds near Boston are dedicated to providing respite and inspiration for children who might not otherwise have this opportunity. We envision a world in which every child has access to nature; every child learns that nature is a powerful source of health and happiness; and every child believes that stewardship of nature strengthens communities.

 

We are a small but mighty, and growing, team, serving over 2,500 youth per year through summer, vacation, and afterschool programs. Learn more at our website farringtonnaturelinc.org.

 

RESPONSIBILITIES

Office Management (45%)

  • Order and maintain supplies and equipment (including printer/copier, square reader, laptops, program supplies)
  • Manage paper and electronic files
  • Maintain files for programs, volunteers, invoices, events, contracts
  • Follow procedures for retention, protection, retrieval, transfer, disposal of files
  • Process all mail
  • Incoming mail (log checks, make bank deposits)
  • Outgoing mail (small- and large-scale appeals, postage)
  • Manage bookkeeping and payroll
  • Accounts receivable and payable documentation
  • Prepare checks for signing
  • Enter all data into QuickBooks
  • Manage monthly payroll
  • With ED and Treasurer, manage general ledger and tax forms
  • Run monthly, quarterly, and annual balance sheet, income statement, and cash flow statement for ED and Board meetings
  • Troubleshoot occasional IT issues for a small staff (PC and Mac)


Donation Management (45%)

  • Manage donor database (Little Green Light)
  • Gift and donor entries
  • Build custom reports
  • Mailing templates and tracking
  • Manage online communication with ED
  • MailChimp emails, database updates, and templates
  • Email and website newsletters, organization updates, reminders
  • Social media updates on Facebook, Twitter and Instagram
  • Process donations
  • Deposit checks
  • Track online giving platforms (Stripe, Eventbrite, Square)
  • Prepare and mail acknowledgement letters to donors
  • Assist with special events
  • Vendor communications
  • Invoicing/payment
  • Promotional materials
  • Staff and volunteer coordination
  • Ticket sales
  • Event publicity (online, social media, local)
  • Provide assistance with fundraising and development
  • Sponsorship research, cultivation, and solicitation 
  • Grant research, writing, and support


Program Management (10%)

  • Assist with program bookings
  • Procurement of contracts and certificates of insurance
  • Invoicing/payment
  • Confirmation calls for booking
  • Manage paper and electronic documents related to program booking
  • Order supplies for programs
  • Driving youth staff from Alewife to Farrington on occasion

 

REQUIREMENTS

High Proficiency

  • High proficiency in Microsoft Office Suite, Google Drive, fundraising databases, email management programs, Mac and PC software, experience with QuickBooks or other bookkeeping software, Eventbrite, MailChimp, Facebook, Twitter, and Instagram

Excellent Skills

  • Computer maintenance
  • Organization, detail-oriented work, problem solving
  • Multitasking, shifting attention from one project to another
  • Communication and customer service (verbal and written skills)
  • Handling a high volume of work and delivering high-quality results in an efficient manner

Experience

  • 3+ years in office administration
  • Financial and organizational management in nonprofits

Attitude

  • Professionalism with discretion in managing confidential information
  • Maturity, humility, excellent work ethic, enthusiasm, positivity, “roll-up-my-sleeves” attitude, and sense of humor
  • Comfortable working in a small, shared office space

Other

  • Ability to lift/move objects weighing up to 30 pounds several feet
  • Visual and auditory ability to respond to critical incidents and ability to direct others in appropriately responding to emergencies
  • Physical ability to negotiate hilly terrain, dirt roads and dirt, and gravel trails, and to respond quickly to situations requiring immediate action
  • Valid driver’s license, personal automobile insurance, safe driving record, and daily access to a car


Applicants must agree to a CORI check as part of the job screening, but evidence of a criminal record is not necessarily an impediment to hiring. A copy of our CORI policy is available on request.


Benefits

Prorated vacation and holiday time. No health insurance provided.

Level of Language Proficiency

Fluent in English

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

wendy@naturelinc.org

http://www.FarringtonNatureLinc.org

Interested candidates should send a cover letter and resume to wendy@naturelinc.org. Please include “Resource Manager” in the subject line. No phone calls please.


Farrington Nature Linc (FNL) values the diversity of all our clients, staff, Board of Directors, and partners. By bringing diverse individuals and viewpoints together, we create more vibrant, healthy, and just communities. FNL welcomes individuals of all backgrounds and experiences regardless of race, ethnicity, national origin, color, sex, sexual orientation, gender identity or expression, age, marital status, political belief, religion, immigration status, veteran status, class, creed, and mental or physical disability.




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