Human Resources Assistant

Posted by
Published 28 days ago

Job Summary: The Human Resources Assistant provides administrative support to the Human Resources Department for a nonprofit with 280 employees The ideal candidate has an interest in HR, strong administrative skills, and consistently follows through. The position requires a highly organized, detail-oriented person with strong communication and computer skills who can process a large volume of work processes and takes initiative to do what is needed in a fast-paced environment. The position reports to the HR Supervisor and works collaboratively with the HR Department.

Status: Full-time, Nonexempt, Regular

Location: North Beach neighborhood, San Francisco

Hours: Monday through Friday, 8:30 a.m. – 5:00 p.m

Salary: DOE; Comprehensive benefits

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 35 affordable housing buildings serving over 3,800 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

General Job Responsibilities:

  • Assist with job recruitment and selection activities to support the Senior Recruiter, who manages full cycle talent acquisition for vacant positions
  • Coordinate and organize the onboarding process including but not limited to preparing for onboarding documents, new hire orientation, and all internal status changes
  • Assist the HR Generalist with requests and inquiries on benefit, payroll, timesheet, time off, leave of absence, and worker’s comp. 
  • Prepare and maintenance personnel action forms
  • Assist with training and event coordination
  • Provide office reception services: greet, assist, and direct visitors (supervisors, employees, candidates)
  • Maintain and post updated employment law posters at all work sites
  • Publish monthly HR newsletter
  • Prepare for external audits and conduct internal employee file audits
  • Maintain, organize, stock, store, retrieve, and destroy files and documents that are posted, filed, and stored in physical and electronic formats
  • Respond to employment verifications and requests to access employee HR files
  • Distribute HR announcements (birthdays, anniversaries, status changes)
  • Administer employee SPOT bonus and candidate referral program
  • Provide Chinese interpretation for communication between monolingual Chinese-speaking employees and HR staff
  • Organize, code, and keep tracks of receipts for the HR department
  • Assist HR staff with projects and delegated assignments, as requested

Knowledge, Skills, and Experience:

  • Take initiative, work independently, and thrive in a team environment
  • Follow specific instructions; pay consistent, careful attention to details; and follow through
  • Manage, organize, and process a high volume of confidential documents and files
  • Maintain neat and organized shared files using existing systems
  • Well-organized, productive and work quality is efficient, accurate, and timely
  • Strong verbal and written communication skills
  • Professional interpersonal skills and customer service oriented
  • Motivated to gain knowledge, skills, and experience in the HR field

Minimum Qualifications:

  • Bachelor’s Degree or equivalent training and two (2) years administrative experience, OR equivalent combination of education and experience
  • Bilingual in English and Chinese (Cantonese preferred)
  • Good computer skills in word processing, spreadsheets, formatting, and email
  • Experience coordinating orientations, trainings, or events
  • Experience creating and maintaining forms, newsletters, and spreadsheets

Preferred Qualifications:

  • Experience and knowledge of HR laws, principles, and practices
  • Knowledge and application of local and state employment laws
  • Experience with Microsoft Office Suite: Word, Excel, Outlook, and Publisher
  • Experience with HRIS, ATS, and PDF writable software
  • Experience hosting virtual meetings and interviews

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Job Summary: The Human Resources Assistant provides administrative support to the Human Resources Department for a nonprofit with 280 employees The ideal candidate has an interest in HR, strong administrative skills, and consistently…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Professional Level
    Entry level


San Francisco, CA 94133, US

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