Senior Associate, Major Donor Relations

Job Type

Full Time

Published

07/27/2018

Application Deadline

08/26/2018

Address

701 N. Fairfax Street
Alexandria
VA
22314
United States

Description

As Senior Associate, Major Donor Relations, you will join an experienced group of major gifts professionals who develop, curate and promote major and planned giving strategies that support the United Way Worldwide (UWW) network in raising more than $1 billion annually in major and planned gifts. In this critical role, you are responsible for providing administrative and office support to enhance team and organizational strategies that drive key performance metrics within United Way. Major Donor Relations team members are part of the Investor Relations department, working collectively to build the capacity of the global network of 1,800 local United Ways and to secure $4.8 billion to meet United Way Worldwide’s mission.


You will directly support administrative and office support activities of the team Vice President and Senior Director. You will work closely with other team members, providing general and project-specific administrative support as needed. Your organizational skills and get-it-done attitude set you apart! You are not satisfied with the status quo and seek to improve systems and processes that elevate everyone’s performance. You are innovative! You will interface cross-functionally to accelerate team and organizational goals. Your role is both internal and network-facing. Your interpersonal skills shine through in all interactions, including with key gatekeepers and United Way executives as well as significant investors in United Way.


Examples of typical tasks include managing meeting and event arrangements; project management as assigned, preparing reports and financial data; responding to general inquiries; copying documents, drafting routine memos; answering telephones, as well as, drafting and editing content.

 

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION:

An individual must be able to perform each essential duty listed below at a satisfactory level:


Specific to Vice President and Senior Director

  1. Maintain calendars and schedule meetings.
  2. Make travel arrangements and coordinate travel logistics.
  3. Prepare, reconcile, and submit expense reports.
  4. Prepare documents and resources needed for meetings; draft routine communications, type and proofread correspondence.
  5. Handle confidential issues and information using discretion and excellent judgment.
  6. Coordinate new department and/or team member training and assistance as well as creation of onboarding schedules.


General and for Team

  1. Provide general administrative and project-specific support to team members.
  2. Develop and maintain successful relationships with external contacts, local United Way counterparts, and United Way Worldwide colleagues.
  3. Schedule intra-/inter-departmental, multi-market and project-based meetings as needed.
  4. Project development and management of intra-/inter-departmental as well as external initiatives, meetings, events, conferences, promotion, grants, etc. for the team and dept. as needed.
  5. Handle logistics related to meetings, including: room reservations, catering, scheduling invitations, communications, meeting/collateral materials, etc.
  6. Produce webinars and all logistics.
  7. Produce conference and international calls and all logistics.
  8. Draft, submit for General Counsel review, and manage all logistics of contract and invoicing process for team (e.g. Concur).
  9. Review and distribute incoming mail; manage out-going mailings on a project-to-project basis.
  10. Research, create, and maintain reports (project/team/department), databases and tracking systems (e.g. Salesforce).
  11. Support tracking budget expenses and budget balances.
  12. Support website for team and updates.
  13. Creates department, team and United Way Worldwide presentations and collateral materials for internal and external use.
  14. Use Microsoft Office products fluently (Outlook, Word, PowerPoint, Excel, Publisher) and other programs such as Adobe Acrobat Pro and Smartsheet as required.
  15. Assist with switchboard coverage rotation.
  16. Other duties as assigned.

 

QUALIFICATIONS:

Requires a high school diploma. Bachelor’s degree preferred. At least three years of intermediate level experience in a similar role working with senior level executives and remote team members. Requires excellent interpersonal skills; ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Attention to detail is essential. Ability to anticipate needs and think ahead, essential. The ideal candidate will have strong communication skills (written and verbal), and a clear ability to multi-task in a fast-paced environment; fluent skills in Microsoft Outlook, Word, PowerPoint, Excel, and Publisher, Adobe Acrobat Pro and project management software such as Smartsheet, computer, and internet research skills; flexibility.

 

ABOUT UNITED WAY WORLDWIDE:

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, and other legally protected characteristics. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail katherine.graham@uww.unitedway.org or call 703-836-7100, ext. 324 and provide the nature of your request and your contact information.

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, free parking, onsite gym, monthly volunteering opportunities, and more.

 

Thank you for your interest in employment with United Way Worldwide. You will be contacted if your qualifications are a good match and you are selected for an interview.

Benefits

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, free parking, onsite gym, monthly volunteering opportunities, and more.

Professional Level

None specified

Minimum Education Required

High School

How To Apply

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=18548&clientkey=D42178B66EB8A6CFED6DF3E2DA692EF5

Please apply via our website, link provided. Thank you for your interest in employment with United Way Worldwide. You will be contacted if your qualifications are a good match and you are selected for an interview.


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