National Team Assistant
Start Date: January 2019
Location: San Francisco, CA
Peer Health Exchange (PHE) is a national non-profit organization that empowers young people with the knowledge, skills, and resources to make healthy decisions. We do this by training college students to teach a robust skills-based health curriculum in under-resourced high schools across the country. Since our founding in 2003, we have trained more than 15,000 college student volunteers to deliver effective health education to almost 150,000 public high school students in Boston, Chicago, Los Angeles, New York City, and the San Francisco Bay Area. In 2016, PHE launched a five-year strategic plan to focus on growing our effective model while partnering with health and education systems, as well as communities to build a more integrated, sustainable model for health education. You will be joining an incredibly passionate, collaborative, and committed team working together towards our vision of advancing health equity.
As the National Team Assistant, you will provide critical, high-level support to the Chief Shared Services Officer, National Board, and National teams. Additionally, you will be exposed to sensitive information and require considerable use of tact, diplomacy, discretion, and judgment. You will be a member of the national Shared Services team, which includes Finance, Technology & Operations; Talent & Equity; Communications; Programs & Strategic Learning; and Sites & Partnerships. You will report directly to the Manager, Shared Services.
Do you aspire to show up for young people and your community each day? Are you a bold thinker and inclusive collaborator? Does authentic communication and honest feedback help you continuously learn and grow? Do you find the joy in both the journey and the results?
Yes? Here’s what you should know:
This is a full-time, salaried position located in the San Francisco, CA office.
Here’s what you will do as part of our team:
40%-Support high-functioning leadership teams
- Manage all agendas, forward planning, and logistics for leadership teams and large group meetings and retreats
- Lead coordination, materials creation, and scheduling of National Board meetings and committee meetings
- Support National Board recruitment work as needed, including research, drafting communication, scheduling prospect meetings, and pipeline tracking
- Create, distribute, and analyze surveys related to the National Board or staff
- Partner with Manager, Shared Services and Chief Shared Services Officer to create thank you gifts/celebrations for board members, staff leaders, and staff teams, when appropriate
40%-Provide critical, high-level scheduling support to national senior leaders
- Scheduling for multi-person meetings, internal and external meetings, and support follow-up to scheduled meetings for Chief Shared Services Officer
- Scheduling external meetings for VP, Business Development
- Scheduling for multi-person meetings and internal deadlines tracking and execution on major projects (e.g. annual planning, revenue work) for the Head of Sites
- Scheduling for major external and internal projects (e.g. advisory board, scalable model core group meetings, budget planning meetings) and internal meetings with 3 or more exec team members
20%-Administrative and organizational support
- Organize and code expense reports for national senior leaders
- Book national senior leaders travel to group meetings, such as board meetings and retreats, as well as support on the individual travel booking for Chief Shared Services Officer and VP, Business Development
- Receive inquiries from “contact us” page and forward to appropriate staff members
- Miscellaneous support for Chief Shared Services Office and Head of Sites
What you will bring to the table:
- Demonstrated strong passion for PHE’s mission to empower young people with the knowledge, skills, and resources to make healthy decisions; strong alignment with PHE’s core values of Health, Equity, Agency, Communication and Impact
- 1-2 years of professional work experience
- Strong oral, written, telephone, and e-mail communication skills; ability to interact with a variety of constituencies, including Board members, staff and other volunteers
- Command of all Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
- Proven ability to manage a wide variety of projects/tasks and deliver high-quality results in deadline dependent activities
- Attentive to detail and efficient in the management of diverse tasks
- Ability to use discretion when handling confidential and/or sensitive information
- Bachelor’s degree
Your turn! We’d like to learn about you.
Please submit your resume and cover letter telling us why you are interested in our team and this role!
At Peer Health Exchange, we celebrate difference and are committed to providing equitable opportunities, addressing the effects of power and privilege. PHE is proud to be an equal employment opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, citizenship, marital status, physical disability, veteran status or length of time spent unemployed. We want to empower people to change lives!
Note: Peer Health Exchange reserves the right to add additional duties, as needed. All Peer Health Exchange employees are encouraged to be flexible and responsive to changes in scope of duties.
Minimum Education Required