Director of Finance and Administration

Director of Finance and Administration

Full Time - Salaried

At Heartland Farm Sanctuary, our mission is to inspire compassion for animals, the earth, and each

other. We fulfill this mission through three core programs: farm animal rescue and care, which

provides rehabilitative care to farm animals who have endured neglect, abandonment, or have no

other place to go; humane education, designed to nurture children's empathy, appreciation and

respect for the environment and the interconnectedness of all living things; and individual therapy,

which utilizes the therapeutic benefits of nature and animals to support a variety of mental, physical,

and neurodevelopmental disabilities. Our programs are designed to not only function independently

but also intertwine and enhance each other, creating a sanctuary where respect and compassion flow

in every direction.

How You Will Make a Difference

As the Director of Finance and Administration at Heartland, your strategic leadership in

administrative, operational, financial, and human resources management will ensure the seamless

functioning of the organization. You'll collaborate across teams to engage in long-term planning,

optimize operations, and foster a positive and inclusive workplace culture, all in support of our

mission to inspire compassion for animals, the earth, and each other, making a lasting impact in the

communities we serve.

The Director of Finance and Administration will be responsible for:

Financial Responsibilities:

• Overseeing financial functions, including accounts payable and receivable, while managing relationships with banks, accounting firms, and auditors to ensure timely and accurate financial reporting.
• Leading the departmental and overall budget process, including tracking revenues, expenses, and cash position.
• Managing organizational cash flow and providing financial forecasts to the Executive Director and Board.
• Supporting grants management and compliance by ensuring adherence to funding guidelines and deadlines.

Human Resources:

• Maintaining up-to-date industry knowledge through research, training, and consultation with Heartland’s board of directors or outsourced HR consultants.
• Developing and implementing HR policies and procedures that comply with labor laws and support organizational goals, including employee benefits strategy, wage scale research, and recruiting processes.
• Fostering a positive organizational culture that reflects Heartland's mission and values, addressing cultural and interpersonal challenges, and ensuring employees feel valued, heard, and supported in conflict resolution and professional growth.
• Implementing best practices for employee engagement, development, and retention, while overseeing orientation and onboarding for new hires.
• Overseeing employee payroll and benefits administration.

Operations:

• Land, Sustainability and Stewardship: Overseeing the development and maintenance of all facilities and grounds initiatives, including the one-acre garden, sensory garden, memorial garden, and other outdoor spaces. This responsibility includes managing building projects and ensuring that all physical spaces support Heartland's mission and values.
• Lead the effort to establish the 'Land, Sustainability, and Stewardship Department,' by developing a long-term strategy for land stewardship, building projects, and environmental initiatives.
• Operational Support: Ensuring the smooth day-to-day operations of the organization by managing resources effectively and optimizing processes. This includes overseeing IT strategy/staff support, and other administrative functions that ensure operational efficiency.
• Compliance and Risk Management: Conducting an inventory of compliance requirements, cataloging significant risks, and overseeing insurance policies, audits, and compliance-related activities, including records management and retention.

Organizational Leadership

• Serving as a key member of the leadership team, actively participating in weekly leadership meetings to address critical areas for Heartland's smooth operation and strategic direction.
• Acting as the finance committee liaison to ensure financial oversight and alignment with organizational goals.
• Supporting the strategic plan by managing relationships with strategy consultants and developing methods to track progress in implementing strategic initiatives.
• Contributing to organizational decision-making by providing insights based on financial, operational, and human resources perspectives, ensuring all areas of the organization are aligned with Heartland’s mission and values.
• Fostering a collaborative leadership environment by promoting open communication and teamwork across all departments, helping to break down silos and encourage a unified approach to achieving Heartland's goals.

Who We Are Looking For:

The Director of Finance and Administration must have:

• An unwavering commitment to the mission, values, and strategic priorities, ensuring that all actions and decisions align with the organization's overarching goals.
• Demonstrating a high level of emotional intelligence with a keen sense of self-awarenessand a commitment to continuous personal and professional development.
• Strong skills in conflict resolution and relationship-building, fostering a collaborative andinclusive workplace where all team members feel valued and respected.
• Strategic thinking and a visionary mindset to contribute to the long-term success andsustainability of the organization.
• Ability to thrive in a dynamic work environment, maintain composure during crises, andembrace change with a positive and proactive attitude.
• The capability to streamline and optimize day-to-day operations, ensuring efficiency inachieving organizational goals.
• Experience in managing and mentoring others, providing supportive leadership, andfostering a positive, growth-oriented work environment.
• Reliable transportation to the sanctuary in Stoughton.

We strongly encourage people of every race, color, religion, gender, sexual orientation, gender

identity, age, and ability to apply.

Additional Details:

Preferred start date: November 1, 2024

Employment Type: Full-time, Salaried, Leadership

Reports to: Executive Director

Supervises: Administrative Coordinator, Grounds and Maintenence Coordinator

Location: Heartland Farm Sanctuary, Stoughton (with some ability to work remotely)

Compensation: $50,000-$60,000 depending on experience

Benefits: Healthcare benefits, paid time off, + the chance to be part of a place that values compassion

and belonging. Enjoy unlimited goat and sheep snuggles, find peace walking through our beautiful

grounds, and experience the genuine joy of watching children connect with nature and animals. Join a

team that shares in laughter, supports each other's growth, and works together in a compassionate

environment that values healing and wellness for both people and animals.

Please send cover letter and resume to the attention of Kes Allen