Finance Manager

Job Type

Full Time

Published

10/26/2018

Address

2011 Crystal Drive
Suite 500
Arlington
VA
22202
United States

Description

FINANCE MANAGER


Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships, CI is helping build a healthier, more prosperous and more productive planet. 


POSITION SUMMARY:

The Finance Manager is responsible for financial management, operations, and donor compliance for the Critical Ecosystem Partnership Fund (CEPF), a grantmaking program of Conservation International. This position reports to the Senior Director of Finance and Operations for CEPF.

CEPF is a joint global initiative of l’Agence Française de Développement, Conservation International, the European Union, the Global Environment Facility, the Government of Japan, and the World Bank, along with numerous other “regional” donors that support specific geographies with their contributions to the fund. To learn more, please visit cepf.net.

CEPF has a total annual budget of approximately USD $20 million, comprised of an annual operating budget of approximately USD $3-$4 million and an additional $12-18 million in grants to civil society organizations.

This position will manage financial reporting and analysis, annual budgets, and cash management. It supports long-term financial planning, fundraising, and the annual program and donor-specific audits. It ensures compliance with donor and CI policies and supports strategic analysis of program objectives and outcomes as they relate to efficiency and effectiveness.


RESPONSIBILITIES:

Financial Reporting and Analysis:

  • Manage the external financial reporting process in compliance with donor reporting formats and requirements. Ensure internal approvals are received prior to submission to donors.
  • Perform monthly reconciliations of grant expenses between CI’s financial systems & bank accounts; accounts receivable / payable; interest earnings from investments; expense categorization; and indirect cost recovery.
  • Prepare internal financial reporting and analysis dashboards for management that supports decision-making by CEPF and CI leadership, highlighting important trends and lessons.
  • Support annual program and project audits.

Budget Management & Evaluation:

  • Develop and manage proactively the annual spending plan for CEPF for internal and external audiences. This includes incorporating the long-term funding assumptions into the annual budget allocations and working with the budget managers on new and changed assumptions throughout the year.
  • Manage budget entry into CI budget system and update monthly for CI reporting deadlines.
  • Manage monthly reviews of spending with budget managers that ensure budget managers are well-informed and receive guidance for strategic management of budget allocations.
  • Manage inventory tracking, and facilities/rental allocations.
  • Manage timesheet allocations for staff, and review and approve timesheets in as required.
  • Manage submission of journal entry re-classes.

Long-Term Planning & Fundraising

  • Support development & maintenance of long-term planning models.
  • Support budget development for new business opportunities including multi-divisional proposals as required.
  • Consider and suggest improvements in efficiency and effectiveness of program delivery.

Revenue & Cash Management:

  • Manage the grant registration process and ensure all donor agreements, amendments, and incoming awards are properly recorded in CI’s systems.
  • Monitor & project cash balances of donors.
  • Track accounts receivable and accounts payable.
  • Prepare payment requests of donors.
  • Monitor program/project specific bank accounts to ensure that expenses are being charged correctly. Review CI accounting reconciliation between relevant accounts.

Other Projects

  • Support external and internal evaluations of CEPF.
  • Assist with the operational implementation of new projects, including financial issues and set up of new systems and databases.
  • Process and/or approve vendor invoices and staff expenses.
  • Provide ad-hoc financial analysis and reports as requested.
  • Provide support to CI accounting with year-end closing procedures.
  • Support HR and operations needs of program to communicate and enforce CI policies and procedures with staff.
  • Track key donor milestones and communicate these to supervisor and program lead responsible for delivery


WORKING CONDITIONS:

  • Typical office environment.
  • Minimal travel of 1-2 trips per year may be required of the position to domestic or international locations.


QUALIFICATIONS:

Required

  • Minimum of a Bachelor degree in accounting or finance or related field. 
  • Five years of related work experience.
  • Ability to work independently and as part of a multi-cultural team.
  • Strong analytical skills with respect to various forms of data and experience with complex information management.
  • Ability to summarize and communicate financial information to decision-makers in ways that suggest solutions.
  • Ability to prioritize and manage competing deadlines.
  • Detail-oriented and highly organized.
  • Ability to work effectively with remote colleagues.
  • Advanced proficiency of Microsoft Excel (pivot tables, Vlookups, advanced data manipulation, advanced formulas, and other data analysis tools available in Excel).
  • Excellent self-management and upward management skills including proactive communication to colleagues of progress against expectations.
  • Good sense of humor.

Preferred

  • Spanish and/or French language proficiency.
  • Interest in biodiversity, environmental conservation, and climate change issues.
  • Interest and experience in measuring a program’s efficiency, effectiveness, and impact.
  • Familiarity with BusinessWorld/Agresso financial system and/or Clarity budget system.


To apply please submit your resume and cover letter.


Conservation International is an Affirmative Action/ Equal Opportunity Employer of minorities, females, protected veterans, and individuals with disabilities. It is the policy of CI to afford equal employment opportunity to all employees and applicants for employment. CI offers reasonable accommodation in the employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. If you require an application accommodation due to a disability, please e-mail your request to applyhelp@conservation.org and include "accommodation" in the subject line.


CI Values

We expect that all employees will embrace the values of our organization.


Passion: We are inspired by nature and cherish the diversity of life in all of its forms. 

Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.

Integrity: We act with integrity and are accountable for our actions.

Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.

Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.

Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.

Professional Level

None specified

Minimum Education Required

No requirement


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