Development Associate and Special Assistant to the Chief Development Officer
- Job posted by National Audubon Society
225 Varick Street, 7th floor
Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action. By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive. And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level. What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country. Audubon is a federal contractor and an Equal Opportunity Employer (EOE).
Reporting to the Chief Development Officer (CDO), the Development Associate acts as a resource to the CDO, project-managing collaborative fundraising efforts between the Development Team and the Office of the President & CEO. Based at the National Audubon Society’s Headquarters in New York City, the Development Associate will be an intergral part of the Development team, assisting with a variety of needs to broaden the scope and effectiveness of the fundraising program.
- Support the Chief Development Officer in managing fundraising plans for the organization’s top prospects, including ensuring activity is accurately and promptly recorded in Salesforce
- Coordinating meeting preparation and follow-up and supporting the development and execution of donor strategies.
- Partner with the CDO, Director of National Initiatives and other team members in preparation and planning for donor prospect meetings for the President & CEO
- Assist CDO manage fundraising plans for Board members, tracking all relevant information and next steps appropriately in the salesforce database
- Assist with the preparation of proposals, reports, special donor correspondence, donor/prospect meeting briefings and event briefings.
- Conduct research on donors and prospects and create custom profiles as requested
- Schedule conference calls, appointments, meetings and travel arrangements for CDO and assist other development executive staff when appropriate, maintaining a nuanced understanding of priority contacts and activities
- Help plan staff workshops, manage invite and RSVP lists, order catering, and collaborate on meeting logistics with other development support staff as needed.
- Coordinate the agendas, materials and any necessary follow-up for the weekly Development Leadership meeting as well as the monthly Audubon Development meeting
- Assist CDO in project managing the Development and Nominating Committees of the Board of Directors
- Provide support as requested during quarterly Board meeting and dinner logistics
- Assist and attend whenever appropriate in donor centric events, including the Audubon Gala, Women in Conservation New York, other cultivation and stewardship events as needed.
- Work with of the senior leaders in development to onboard and train new Audubon Development employees
- Keep Audubon’s donor database, Salesforce, up to date for the CDO and other Executive Team members. Create and distribute report information to relevant parties
- Assist the CDO and other team members with basic technical and logistical needs, such as travel & expense reconciliation, printing and preparing materials, and fundraising mailings.
- Ensure timely processing of all bills and contracts
- Other special projects as assigned by the CDO
- Bachelor’s degree and 3+ years’ experience (or any suitable combination of education and experience) in a professional setting supporting senior-level staff, ideally on a decentralized fundraising team,.
- Proficient in Microsoft Office suite, to include Word, Excel, Outlook and PowerPoint.
- Experience with donor tracking software and web-based systems strongly desired. Knowledge of Salesforce a plus
- Excellent written and verbal communication skills, as well as a strong ability to edit and proofread documents.
- Detail-oriented approach to work with strong organizational skills, and the ability to maintain confidential information with discretion and integrity.
- A self-starter, who is able to prioritize and complete work with minimal supervision while meeting deadlines.
- Professional, personable, and efficient approach to all aspects of position; must be a team player with excellent interpersonal skills.
- A flexible approach to work, with the willingness to travel and work some evenings, if needed.
- Interest in development, conservation and the mission of the National Audubon Society.
Minimum Education Required