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Operations Associate, New York City

Posted by
Repair the World
|
Kings County, NY
New
|
Published 10 days ago

About

Repair the World mobilizes Jews and their communities to take action to pursue a just world. We believe that service in support of social change is vital to a flourishing Jewish community and an inspired Jewish life. By 2030, Repair will inspire and catalyze one million acts of service towards repairing the world.

Repair the World operates direct programs in 13 communities across the country, including a full-time Fellowship, part-time Service Corps, and episodic service and learning opportunities to engage the broader community. Repair the World New York supports grassroots local organizations working toward housing, food, education, and racial justice. New York Repair was founded in 2014 and launched our Service Corps in 2020.

Position Overview

Repair the World NYC is seeking an Operations Associate for our New York work. The Operations Associate is a detail-oriented self-starter who improves administrative processes and initiates operational procedures to ensure the Repair the World NY programs run smoothly.  The Operations Associate coordinates all aspects of the workspace and office calendar; coordinates upkeep and cleaning of the space; serves as executive assistant to the Regional Director of the Northeast; and serves as the “face” of Repair the World Brooklyn on a daily basis, engaging with the Crown Heights community in consistent, meaningful ways.

This position reports to the Regional Director of the Northeast, and has significant interaction with all members of the NY team, including staff members, full-time Fellows, and program participants throughout the year. They also work closely with members of Repair’s national team, particularly the finance and operations team. This is a 75% time role, typically working six hours per day five days a week, with occasional evening/weekend events. 

Position Responsibilities

  • Office Space Maintenance
  • Keep office spaces well-organized and be responsive to team needs; greet visitors to the Brooklyn Workshop; manage logistics for groups utilizing the  workshop; coordinate all necessary supplies for the space.
  • Support staff & Fellows use of technology, including computer, phone, copy machine, projector, sound system, and other office equipment; escalate requests to IT support and vendors as needed.
  • Coordinate with maintenance vendors such as landlords, cleaning services, security personnel, repair persons, etc.; monitor inventory and procure supplies; process mail; maintain Brooklyn workshop overall organization.
  • Workshop Distribution Center, Rentals & Events Management
  • Support the use of the space as a community resource, actively building relationships and encouraging community members to utilize the space (COVID dependent).
  • Manage the Workshop as a distribution center for the community as needed, setting up 4-6 collection drives and supply distribution programs per year in collaboration with the NY program staff.
  • Facilitate Brooklyn Workshop rentals, including ensuring payment for space rentals; meet with potential renters to give tours; serve as primary staff member to be on-call for events and/or delegate to other team members. Coordinate facility use by our partner organizations as relevant.
  • Program Supplies and Financial Leadership
  • Submit invoices, reimbursements, and receipts via Repair’s financial system; manage monthly credit card reconciliation processes; ensure timely management of all financial processes.
  • Order supplies for all NY Repair programs; develop and support team in clear protocol for ordering of supplies 
  • Executive Assistant and Team Member
  • Serve as primary administrative support for the Regional Director of the Northeast. Tasks typically include daily management of the Regional Director’s calendar, weekly unpading of development interactions into Repair’s database system, and support at meetings with high-level stakeholders
  • Participate in regular meetings with both staff team and full team including Fellows; provide regular task management to Brooklyn Fellows acting as team liaison to rentals in workshop space; volunteer alongside Fellows and participate in the life of the community.

Position Requirements

We know that you may not have all the skills listed. We encourage you to apply even if you only check some of the boxes.

Required Experience & Knowledge

  • 2-3 years of experience as an office administrator, office assistant or relevant role
  • Deep knowledge of the Crown Heights and/or Central Brooklyn area 
  • Demonstrated success in handling projects that require exceptional attention to detail and strong record keeping skills
  • Outstanding computer skills, including ability to troubleshoot basic technology issues
  • Comfort working both independently and collaboratively
  • Thrives as a flexible multitasker that enjoys keeping people and processes at peak efficiency

Desired Knowledge & Experience

  • Sophisticated awareness of poverty, structural racism, power and privilege and ability to discuss these issues with diverse groups in ways that empower and open people to learning
  • Understanding of and strong commitment to volunteerism and service best practices
  • Stellar sense of humor, commitment to team and community 

Repair the World Equal Employment Opportunity Statement

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. This includes Black, Latinx, and Asian people, Black Jews, Jews of Color, Sephardi and Mizrahi Jews, lesbian, gay, bisexual, trans, and gender non-conforming people, and people with disabilities. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds.

The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. 

Compensation

Compensation at Repair the World is determined based on salary band for the role and location. The starting salary for this part-time (75%) benefits-eligible role is $37,500 if you have 2-3 years of experience (full-time equivalent salary is $50,000). If you have more experience than that, let’s talk. Benefits package includes time off for service in addition to vacation and holidays, employer pays 100% for employee medical/dental/vision coverage and 50% for dependents, retirement matching, and professional development funds. In addition, employees that have been with Repair for at least a year are eligible for 12 weeks of paid parental leave.


Application Process

The process for the hired applicant will include the following steps:

  • Submission of Cover Letter and Resume here.
  • Applicants moved forward will have a first-round screening with the Senior Operations Associate, NYC. 
  • Applicants who are moved to the next round will interview with the Regional Director of the Northeast and the New York Program Director.
  • All finalists will need to provide two professional references and have an interview with a member of Repair’s HR/Operations Team.


About

Repair the World mobilizes Jews and their communities to take action to pursue a just world. We believe that service in support of social change is vital to a flourishing Jewish community and an inspired Jewish life. By 2030, Repair will…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Job Type
    Contract

Benefits

Compensation at Repair the World is determined based on salary band for the role and location. The starting salary for this part-time (75%) benefits-eligible role is $37,500 if you have 2-3 years of experience (full-time equivalent salary is $50,000). If you have more experience than that, let’s talk. Benefits package includes time off for service in addition to vacation and holidays, employer pays 100% for employee medical/dental/vision coverage and 50% for dependents, retirement matching, and professional development funds. In addition, employees that have been with Repair for at least a year are eligible for 12 weeks of paid parental leave.

Compensation at Repair the World is determined based on salary band for the role and location. The starting salary for this part-time (75%) benefits-eligible role is $37,500 if you…

Location

On-site
808 Nostrand Ave., Brooklyn, NY 11216, USA

How to Apply

The process for the hired applicant will include the following steps:

  • Submission of Cover Letter and Resume here.
  • Applicants moved forward will have a first-round screening with the Senior Operations Associate, NYC. 
  • Applicants who are moved to the next round will interview with the Regional Director of the Northeast and the New York Program Director.
  • All finalists will need to provide two professional references and have an interview with a member of Repair’s HR/Operations Team.

The process for the hired applicant will include the following steps:

  • Submission of Cover Letter and Resume here.
  • Applicants moved forward will have a first-round screening with…

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