Program Coordinator for Science, Engineering, and Technology
- Job posted by American Academy of Arts and Sciences
136 Irving Street
- Provide day-to-day administrative support for multiple projects within the Science, Engineering, and Technology area, interacting regularly with committee members and other project participants, the project directors and staff, the Director of Events, and with other Academy departments.
- Provide project management for web development efforts, including working with the Program Director to oversee consultants and interns and to coordinate database entry, research, communications and budgeting.
- Provide logistical support for conferences and other events, including but not limited to preparing conference materials, booking travel, coordinating procurement, liaising with conference facilities, processing travel reimbursements, and providing on-site staff support.
- Conduct web-related background research for projects and reports.
- Maintain and update program-related databases, tracking reports, and project summaries.
- Draft, edit and proofread reports, correspondence, and presidential briefings.
- Coordinate the production and distribution of formal and informal publications and other project deliverables.
- Support the program area’s public relations and outreach activities, including collaborating with project staff and Academy members to monitor policy outcomes; updating website content; and formulating social media and digital communication strategies in coordination with the Communication department.
- Assemble travel materials and briefing books for Academy program officers attending project meetings and other events.
- Prepare budgets and purchase order requests for project meetings, public events, publications, and other activities.
- Perform other job duties as assigned.
- Bachelor’s degree.
- High attention to detail, excellent oral and written communication skills, and strong organizational, interpersonal, and proofreading/editing skills.
- Demonstrated experience in managing multiple tasks in a high tempo environment with little supervision.
- Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications, and internet searches.
Desired qualifications include:
- One to two years of experience in an office and academic environment; research experience.
- A background or interest in science, engineering and/or technology
- Ability to learn quickly, prioritize tasks, and work accurately under pressure.
- Ability to creatively problem-solve and be flexible to work in a changing environment
- Ability to comfortably and professionally interface with a wide range of constituents, including Academy members, staff, and the public at large
- Ability to display initiative and follow-through skills and
- Ability to exhibit confidentiality and good judgment.
Minimum Education Required