Programs Specialist

Job Type

Full Time



Application Deadline:



701 West 168th St
Lobby Level
New York
United States


The Knowledge Center (KC) at the Augustus C. Long Health Sciences Library (HSL) aims to be the focal point for the exchange of biomedical and scientific information that is vital to the broad range of aspirations and activities within the Columbia University Irving Medical Center (CUIMC).

Reporting to the Programs Director (PD), the Programs Specialist (PS) will play a vital role in the KC’s engagement of CUIMC researchers, clinicians, faculty, students and staff via the development and implementation of programmatic activities. The PS will work closely with the Assistant Programs Director (APD), Informationists and Access Services and Web Strategy Managers in addition to other key operational staff to ensure the quality, sustainability and scalability of programs.

Essential duties and responsibilities of the position include, but are not limited to:

  • Manages program content, materials, timelines and logistics and provides ongoing technical assistance to ensure successful program implementation; assists with budget planning and reconciliation of program expenses

  • Identifies and cultivates key partnerships with student groups, faculty and academic programs at CUIMC. Collaborates with stakeholders to develop ideas and creative strategies to engage members of the CUIMC community via design, implementation and marketing of dynamic, multi-dimensional programs and learning modules

  • Works with the PD to spearhead the KC’s program funding development efforts, cultivating new funding opportunities through interaction with prospective grantors

  • Develops/expands novel educational programs and symposia and works collaboratively to create models that can be scaled for use in multiple academic programs

  • Works with the APD to evaluate and assess KC programs via various methodologies; collaborates with Informationists to conduct needs assessments, collect and analyze data and prepare reports and recommendations as needed

  • Participates in the dissemination of programmatic outcomes and processes via presentations, publications and other media in an effort to promote the work of the KC and contribute to the greater scientific community


  • Ability to creatively plan, execute and market multi-dimensional services and programs; experience developing academic certificate programs and symposia

  • Demonstrated experience with survey design and analysis including evaluation and assessment methodologies and technologies

  • Experience as an educator or trainer and skills in program management and/or curriculum development

  • High level of creativity and attention to detail

  • Entrepreneurial spirit and a genuine interest in adding to a burgeoning center of knowledge and information practice

  • Excellent time management, analytical, interpersonal, organizational and problem-solving skills

  • Demonstrated ability to work independently, with little direction, as well as collaboratively with colleagues and diverse populations of academic clientele

  • Excellent writing and communication skills with grant writing experience (corporate and foundations and/or NIH) and the carrying out/reporting of related initiatives

  • Ability to work with all levels of staff and liaise with partnering organizations

  • Highly motivated and flexible team player with sound customer service skills and a “hands on” orientation

  • Computer literacy: MS Office, survey/evaluation tools, Web sites (content management tools)

  • Sense of humor

Education and professional experience:

Master’s degree in education, public health, science, communications or related discipline. At least four years relevant experience in developing and running educational programs and events in non-profit organization(s).

Experience with charities and fundraising a plus.

Experience with online learning modules a plus.

Experience working with students, faculty and staff in an academic institution a plus.


Comprehensive Benefits Package

Professional Level


Minimum Education Required

Master's degree

How To Apply

Please submit resume and cover letter to: 

Please include in your cover letter that you found this job on Idealist.