Receptionist/Finance and Administration Assistant


Job Type

Full Time

Salary

Details: Dependant Upon Experience

Published:

04/05/2018

Application Deadline:

04/30/2018

Address

14150 Southwest Milton Court
Tigard
Oregon
97224
United States

Description

**This position is part time at 32 hours a week.**


This position contributes to the mission of the organization by: serving as the first point of contact, and the face of the organization by greeting visitors and answering the phone in a professional and personable manner, and by providing administrative assistance to the Finance and Administration Department.


Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.


Reception/Front Desk:

  • Represent Medical Teams International in a professional, positive and enthusiastic way.
  • Answer, screen and transfer inbound phone calls.
  • Receive and direct visitors, monitor logbook, issue visitor badges.
  • Develop and track monthly schedule for front desk breaks and mailroom rotations.
  • Ensure all front desk resources, forms, and handbooks are current and updated regularly.
  • Retrieve and appropriately distribute all voice mails related to the general voice mailbox.
  • Unlock the main entrance at the start of each day.
  • Secure the front desk area, including the main entrance, at the close of each day.
  • Notify the facilities manager of any facilities related concerns.


General Administration:

  • Manage bi-weekly office supply orders and maintain appropriate quantities in mail and copy rooms.
  • Maintain mailing machine, and ensure adequate postage and supplies are available at all times.
  • Order business cards for all staff as needed.
  • Set up and maintain staff mailboxes.
  • Process outgoing mail on assigned days of the week.
  • Keep lunchroom appropriately stocked with supplies.
  • Maintain lunchroom cleanup schedule.
  • Assist Accounts Payable Coordinator by opening incoming invoices and preparing vendor checks for mailing.
  • Collaborate with HR staff to plan and coordinate staff events, including blood drives and flu shot clinics.
  • Provide administrative support to the department as needed.


Additional Responsibilities:

  • When appropriate, incorporate the use of volunteers in daily job functions.
  • Other duties as assigned.


Qualifications


EDUCATION, LICENSES, & CERTIFICATIONS

Required:

  • Associates Degree or an equivalent combination of education and experience necessary to perform the job.

EXPERIENCE

Required:

  • One year office experience.

Preferred:

  • Exposure to accounting and aptitude for working with numbers.

KNOWLEDGE, SKILLS & ABILITIES

  • Commitment to Medical Teams International Calling and Values.
  • Exceptional customer-service skills and effective verbal and written communication.
  • Ability to work both independently, with minimal supervision, and as a valued team member.
  • Strong organizational skills; ability to prioritize and multi-task.
  • Strong writing and editing skills.
  • Ability to operate well in a fast-paced work environment.
  • Ability to work a flexible schedule and occasional weekends.

Communication Skills:

  • Pleasant, professional phone manner.
  • Ability to consistently communicate professionally and effectively with all constituents.
  • Strong interpersonal skills.
  • Ability to communicate effectively both verbally and in writing.

Computer Skills:

  • Moderately skilled with Microsoft Outlook, Word, and Excel.
  • Minimally skilled with Dynamics CRM or similar database.


Benefits

This position is a 32 hours a week position and comes with a full benefits package including medical, dental and optical.  For a full list of these benefits please visit our website at http://www.medicalteams.org/home/careers/benefits-summary

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply


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