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Administrative and Events Coordinator

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Published 27 days ago

About IRAP

The International Refugee Assistance Project (“IRAP”) is a dynamic and growing legal, policy, and advocacy organization that works to develop and enforce a system of legal and human rights for refugees and displaced people around the world. We are the leading organization that provides free and comprehensive legal services to people we serve through registration, protection, and resettlement processes. 

IRAP operates offices in the U.S. (New York City and Washington, DC), Jordan (Amman), Lebanon (Beirut), and Germany (Berlin). Through our work, we aim to assist refugees and other displaced people to find safe passage and to transform the landscape of refugee rights in the U.S. and internationally. IRAP has over 75 full-time staff, the majority of whom are based in the New York City office, with others working in our other offices or remotely. We are a nimble organization staffed by an innovative and collaborative team that is committed to high standards of quality and close partnerships with our clients, peers, and colleagues.

This role will exist within IRAP’s Operations Department, which is based in New York City and also has team members in Germany and Lebanon. IRAP’s Operations Department supports the work of our staff, interns, and volunteers around the world through IT, finance, human resources, and administrative avenues.

Opportunity

IRAP is growing our operations team as we seek to hire an Administrative and Events Coordinator to provide support to our New York office. They will be responsible for overseeing the day-to-day office operations, and will independently problem solve any issues that arise related to our office space.

Specifically, the role would serve as the primary staff member on site in our office to organize mail, troubleshoot issues, and maintain our inventory and physical space.

The Administrative Coordinator will design and host team events, including happy hours, staff lunches, and team building opportunities for all staff.

The Administrative and Events Coordinator will report to the Director of Organizational Culture and work closely with the Chief Operating Officer, Operations Coordinator, and Technology Systems Manager.

Responsibilities

  • Work with the Director of Organizational Culture to develop procedures for effective functioning of the office.
  • Manage existing vendor relationships, and at times, research new vendor options (including vendors for internet, security, food delivery, building access).
  • Manage mail retrieval and distribution.
  • Troubleshoot issues raised by staff related to the facilities of our New York office (i.e. printer isn’t working, we ran out of milk, it’s too cold).
  • Provide reception to guests at our front door.
  • Be the primary point of contact with building and security staff.
  • Maintain inventory and purchasing of office supplies, pantry supplies, and maintaining spaces where the supplies are kept.
  • Maintain day to day compliance, safety, efficiency, and management of office in accordance with building rules.
  • Maintain day to day compliance with IRAP’s health and safety protocols.
  • Assist with office design, maintenance and upkeep.
  • Assist with setting up new technology in the office, including docking stations, monitors, and peripheral computer technology.
  • Research and set up room booking technology and design office protocol to support it.
  • Design and host team events, including happy hours, staff lunches, and team building opportunities.
  • Promote a friendly and collegial office environment.

Location, Hours, and Duration

This position will work from our New York City office and is considered an essential public-facing staff role that is required to work from the office following city and state guidelines. The position is full-time (40 hours a week).

Qualifications

Required

  • At least one year of in person work experience (not remote). This includes, but is not limited to, office, retail or service industry work.
  • Excellent organization skills.
  • Ability to work independently and come up with creative, innovative solutions.
  • Ability to use discretion and appropriate safeguards with confidential data.
  • Customer service orientation that helps IRAP staff feel comfortable in the office.
  • Fluency in oral English. Additional languages are a plus.
  • Excellent design and spatial aesthetics.
  • Ability to lift up to 20 pounds.

Preferred

  • Tech savvy and ability to quickly adapt to new systems.

Compensation

The annual salary for this non-exempt position will be $60,398 – $78,000 depending on years of experience, and is covered by a collective bargaining agreement.


About IRAP

The International Refugee Assistance Project (“IRAP”) is a dynamic and growing legal, policy, and advocacy organization that works to develop and enforce a system of legal and human rights for refugees and displaced people around…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

$60,398 - $78,000

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

Please submit a cover letter including salary expectations, resume, and contact information for three references using the application form available here. Application materials should be submitted in English. Review of applications will start on April 15, and continue on a rolling basis until a hire is made.

Candidates will be contacted for first-round interviews after April 15, and those advancing to second-round interviews will be asked to complete a timed exercise.

IRAP believes that diversity is critical to fostering a strong workplace and serving our clients well. We strongly encourage applications from people with lived experiences in the communities that we serve, members of other marginalized communities, and individuals whose identities are underrepresented in the legal profession.

Please submit a cover letter including salary expectations, resume, and contact information for three references using the application form available here. Application…

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