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Part-Time Administrative Associate, Remote

Posted by
Woodcock Foundation
|
New York, NY

Woodcock Foundation


New
|
Published 15 days ago

March 6, 2021

The Woodcock Foundation is a progressive family foundation established to link family creativity and resources with community development needs. Trustees select areas of interest, identify individuals within those areas who possess strong leadership skills, and then invest in them with both financial as well as technical resources. Since 1996, Woodcock has awarded over $80 million (at present over $3.5 million per year) to over 100 organizations and enterprises, primarily in the areas of social enterprise & economic development, food systems, large landscape conservation, education, media & democracy, gender equality, civil society, and criminal justice. 

The Foundation currently has two full-time staff members: the Executive Director and a Program Associate. The part-time Administrative Associate will be a new position. The part-time Administrative Associate will work primarily with the Program Associate and will also support the Executive Director. The part-time Administrative Associate will be responsible for most administrative aspects of the Foundation’s work. The position will be remote, with a minimum of 10 paid hours per week and maximum of 15 paid hours.


PRIMARY RESPONSIBILITIES

  • Update the Foundation’s administrative budget, compile monthly expense documentation, and process invoices
  • Help carry out grants administration activities, including entering new grants and tracking disbursement, report, and receipt due dates through Fluxx software and internal spreadsheets
  • Assist with Foundation grantmaking, including preparing grant letter templates, gathering grantee wire and DocuSign information, and conducting due diligence on potential grantees to verify eligibility
  • Coordinate scheduling for meetings and conference calls
  • Assist in maintaining the Foundation’s website, including gathering materials from grantees
  • Assist with board materials preparation for four board meetings per year
  • Handle other administrative tasks upon request of Program Associate and Executive Director

QUALIFICATIONS

  • A Bachelor’s degree or equivalent; 3-5 years of prior administrative or relevant experience
  • Some familiarity with the not-for-profit sector
  • Strong administrative and organizational abilities, as well as ability to set priorities and work in a steady, self-motivated fashion
  • Comfortability working with limited supervision and in a small organization and in a remote role
  • Excellent verbal and written communication skills, in particular proofreading and copy-editing, and ability to multi-task
  • Strong computer skills, including proficiency with Microsoft Word, Outlook, Excel, and Power Point, as well as Zoom and DocuSign. Familiarity with grants management software is a plus but not required
  • Excellent email etiquette
  • Strong commitment to the Foundation’s mission and programs
  • A strong sense of integrity, maturity, good judgment, discretion, and the ability to honor confidentiality
  • A sense of humor 

COMPENSATION

Commensurate with background and experience. This will be a contracted position.

The Woodcock Foundation is a progressive family foundation established to link family creativity and resources with community development needs. Trustees select areas of interest, identify individuals within those areas who possess…

Details at a glance

  • Part Time Schedule
  • 4-Year Degree Required

Level of Language Proficiency

The candidate must be fluent in English.

The candidate must be fluent in English.

Location

Remote
Work may be performed anywhere in United States

How to Apply

Interested applicants should submit, by March 5, 2021, a resume, cover letter, and short writing sample (no more than five pages). Please explain your interest in the position and your qualifications. These materials should be emailed to: info@woodcockfdn.org with “Administrative Associate” in the subject line.

Please note that due to volume, we will not be able to respond personally to each applicant; only those applicants selected for an interview will be personally contacted.

Woodcock Foundation is an equal opportunity employer.

Interested applicants should submit, by March 5, 2021, a resume, cover letter, and short writing sample (no more than five pages). Please explain your interest in the position and your…

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