Special Assistant to the Director

Job Type

Full Time


Minimum: $55,000
Maximum: $65,000



Start Date



United States


People’s Action is looking for an experienced social justice practitioner to play a key role in supporting the effectiveness of People’s Action’s Director. We are seeking an organized, high-performing, and thoughtful person who is excited about aligning the Director’s day-to-day activities with the vision, values, and goals of the organization. This is a unique opportunity to serve as part executive assistant and part strategic thinking partner to a senior staff member at one of the nation’s leading political organizations.

Who We Are

The mission of People’s Action is to advance a long-term agenda for racial, economic and gender justice by investing in powerful state and local organizations and campaigns that win real change in people’s lives. Through strategic issue campaigns, movement politics (electoral) campaigns, leadership development, direct action, grassroots and netroots action we engage everyday people-and-power organizations in more than 30 states in building an economy and a democracy that puts people and planet first.

The Opportunity

The Special Assistant is the primary support staff for the Director. The Special Assistant reports to the Deputy Director and works out of People’s Action’s Chicago office.

You are an excellent fit for this position if...

  • You are organized, detail-oriented, and always  follow-through
  • You are self-driven and take initiative
  • You enjoy creating and maintaining systems that improve workflow
  • You are a strategic thinker: you know how to ask the right questions in the right moment
  • You value authentic connection
  • You know how to “manage up”


  • Ensure that the Director’s day-to-day activities align with organizational priorities, values, and vision, and that they support his effectiveness
  • Coordinate all aspects of the Director’s calendar, including scheduling meetings and calls
  • Support the Director’s strategic thinking and alignment by asking critical questions about his priorities as well as organizational priorities
  • Build deep trust. Invest in relationships with staff in order to deeply understand their self-interest, including in-person time.
  • Organize all logistics for meetings called by the director, including identifying dates and locations and coordinating travel, lodging, and meals
  • Participate in strategy sessions – with an eye towards organizational effectiveness and value-alignment – and provide thoughtful feedback to the Director
  • Support the Director’s management of email correspondence and organization of documents
  • Work in partnership with program and development staff to ensure that the Director is prepared for meetings and events
  • Represent the Director and provide his perspective on calls and meetings when needed



  • Commitment to racial, gender, and economic justice.
  • Prior experience in project management, executive administration, or related work
  • Ability to build strong working relationships
  • Clear and direct communicator
  • Comfort working in a remote work environment
  • Highly organized and systematic, with strong time and project management skills
  • Excellent written communication skills, including precise editing
  • Demonstrated strategic thinking skills, including building an awareness of 
organizational goals and priorities
  • Flexible and comfortable working under pressure in a fast-paced environment, with 
shifting and competing priorities
  • Proven track record of developing systems and using technology to improve efficiency
  • Comfortable handling and being exposed to sensitive and confidential information
  • Demonstrated clear and effective judgment/decision-making
  • Proficiency with Microsoft Office, Slack, Google Office, in particular, Google Calendar, Gmail, Google Docs, and Google Slides


  • Experience working with community organizing groups
  • Familiarity with foundation fundraising
  • Training or experience with organizational development


People's Action Institute's competitive benefits package includes medical and dental insurance, 401k plan with employer contribution, flexible spending account and paid time off in December, in addition to paid vacation.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


Please send a cover letter and resume, addressed to Bree Carlson, Deputy Director, to jobs@peoplesaction.org