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Development Assistant

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Published 2 days ago

The Role

The Development Assistant will provide administrative support to Chief Philanthropy Officer (CPO) and facilitate the day-to-day operations of the Development Department. They will interact heavily with Board members, administrative staff, dancers, donors and outside constituents, and act as a resource/liaison between these groups and ABT’s Development Department. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Primary Responsibilities:

Daily Operations/Departmental tasks

  • Coordinate the Chief Philanthropy Officer’s daily
  • Manage the Development Department Master
  • Serve as the first point of contact for general development
  • Process, track, allocate and acknowledge contributions from
  • Manage campaign and Board contribution reports through Raiser’s
  • Code and reconcile Chief Philanthropy Officer’s expenses, as well as departmental
  • Assist with the process of conducting prospect research and report preparation for various campaigns and special
  • Assist with the creation of various sponsorship
  • Collect Department timesheets for CPO approval and delivery to
  • Assist with intern
  • Maintain Department filing
  • Manage Department meetings and Zoom

Affiliate Groups: Board of Trustees, Global Council, Accelerator

  • Serve as the Development liaison for the Board of Trustees and the Global Council and Accelerator affiliate
  • Help prepare materials for Executive Committee and full board
  • Oversee operations the Board of Trustees’ Development and Nominating Committee
  • Responsibilities include coordinating meeting dates and locations, preparing materials, taking minutes, and coordinating follow-up actions for Committee members.
  • Help prepare materials and coordinate logistics for biannual Global Council
  • Responsible for all written communication to Trustees and affiliate group members including acknowledgment letters, solicitation letters, invoices, and event
  • Maintain Playbill listings, in tandem with the Donor Relations Coordinator, and other crediting protocols for Trustees, Honorary Trustees, and former Trustees, along with Global Council and Accelerator group
  • Work with the Executive Director’s Executive Assistant on Trustee-related needs as requested

Special Events

  • Assist with the coordination of cultivation events including virtual events, dinners, cocktail parties, backstage tours,
  • Assist with the execution of member and special

Perform other duties as assigned.

Qualifications:

The ideal candidate should meet the following criteria:

  • Proficiency in Microsoft Word and Excel required; knowledge of PowerPoint a
  • Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced
  • Excellent writing skills, telephone manner and interpersonal skills.
  • Must be an adept problem solver and multi-tasker.
  • Must act with discretion and respect confidentiality, in a customer service-oriented environment.
  • Collaborative team player – energetic, enthusiastic, positive and personable – with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
  • Proven ability to interact clearly and effectively with a broad range of people.
  • Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
  • A passion for and knowledge of the performing arts is a plus.
  • Must be available to work evening and weekend hours when required.

Experience

  • Bachelor’s degree is required with and 1-2 years of professional experience.
  • Previous administrative and communications experience with substantive responsibility preferred.
  • Basic technology and business skills a plus.
  • Proficient in Microsoft Word, Excel, Power Point, Outlook, Office, and Adobe Acrobat.
  • Experience with Raiser’s Edge highly desirable.

Primary Reporting Responsibility: Chief Philanthropy Officer

The Role

The Development Assistant will provide administrative support to Chief Philanthropy Officer (CPO) and facilitate the day-to-day operations of the Development Department. They will interact heavily with Board members…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

Interested candidates should send a cover letter and resume to jobs@abt.org with “Development Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Interested candidates should send a cover letter and resume to jobs@abt.org with “Development Assistant” in the subject line. No phone calls or recruiters, please. We apologize in…

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