School of Dance Administrative Associates

Job Type

Full Time

Published

08/10/2018

Address

167 West 89th Street
New York
New York
10024
United States

Description

Position Description

Ballet Hispánico, the premier Latino dance organization in America, is seeking Administrative Associates for its School of Dance (SoD). The SoD Administrative Associates are full-time or part-time employees of Ballet Hispánico who will report to the Administrative Manager, and work closely with the administrative team to execute the School’s day-to-day functions while providing high-caliber customer experience for its students and families.


Duties and Responsibilities:

  • Provide administrative support for School Leadership
  • Meet and greet visitors at the School reception and respond to general inquiries, providing customer service via phone, e-mail, and in person
  • Ensure timely, accurate, responsive, and quality communications between all constituents
  • Assist in student registration
  • Promote school programs
  • Assist financial transactions, including handling tuition payments and merchandise sales
  • Update School database (MINDBODY)
  • Monitor student attendance
  • Enforce School building and front desk protocols & procedures
  • Execute open and close of day building protocol
  • Oversee and execute projects that will continue to build and enhance the School of Dance team
  • Respond to school community needs
  • Assist at building front desk as needed
  • Support organization and School of Dance community at events including recitals, enrichment trips, winter showcase, intro showcase, gala, etc, which may include evenings and weekends


Essential Skills & Qualities: 

  • Strong writing and MS office computer skills
  • Knowledge in MINDBODY is a plus but not required
  • Bilingual: English and Spanish
  • Organized, punctual, and self-motivated
  • Excellent interpersonal demeanor and oral communication
  • Desire to contribute to Ballet Hispánico mission and a personal commitment to growth and learning
  • Sense of humor and reliable
  • Enjoys working in a team atmosphere

Level of Language Proficiency

Bilingual: English and Spanish

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To Apply: 

A complete application consisting of the following:

  • Cover letter
  • Resume including relevant school and work experience
  • Send all materials via email to Jessica Lynch (jlynch@ballethispanico.org), subject heading: SoD Administrative Associate- YOUR NAME. No phone calls please.


Interviews: 

Once we have received your application, our office will be in touch to confirm receipt of your materials, and/or set-up an interview.


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