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Finance Coordinator (Accounts Payable)

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Published 13 days ago

POSITION DETAILS

The CUNY School of Professional Studies (CUNY SPS) provides online and on campus degree and certificate programs that meet the needs of adults who are looking to finish or transition into a bachelor’s degree, earn a master’s degree or certificate in a specialized field, advance in the workplace, or change careers.

Home to the first fully online degree programs at the City University of New York, CUNY SPS offers fully accredited degree and certificate programs for students who want the flexibility and convenience of online education. CUNY SPS was ranked in the top 5% in the Nation in U.S. News & World Report’s list of the 2021 Best Online Bachelor’s Degree Programs.

Drawing on CUNY's nationally and internationally renowned faculty and practitioners, as well as industry and education partners, the School's programs provide opportunities for personal growth, job mobility, greater civic participation, and new ways to advance knowledge.

Reporting to the Finance Manager, the Finance Coordinator (Accounts Payable) will be responsible for working with Tax-Levy and Non-Tax Levy funding. The candidate will be working with CUNY Central Office shared services serving as the Accounts Payable liaison and representing CUNY SPS university wide.

• Assuring invoices are received and processed in a timely manner

• Assist departments in receipting for goods and services received

• Monitor payments for recurring annual and monthly commitments

• Review open purchase orders and follow up as appropriate

• Resolve pending issues with vendors and departments

• Generate receipts for departments

• Work with the Accounting department to create invoices and vouchers for Non-Tax Levy and related entities

• Assist with year-end closing

• Acts as the Travel and Expense Administrator for CUNY SPS

• Create travel authorizations and expense reports for employees

• Reconcile procurement (P-card) and travel (T-card) credit card transactions

• Create and analyze various queries in CUNYfirst pertinent to financial and operational activities

• Assist employees with filling out CUNYfirst security access forms related to purchasing, accounts payable and travel and expense

• Designated Customer Relations Management (CRM) specialist for all business office operations

• Facilitate instructional trainings for faculty and staff on CUNYfirst processes

• Provide exceptional customer service

• Perform other related duties/projects as assigned by the Director of Budget and Finance and the Finance Manager

• Conduct audits for travel and personal expense reimbursements for faculty and staff

• Create travel authorizations and expense reports for employees

• Reconcile procurement (P-card) and travel (T-card) credit card transactions

• Create and analyze various queries in CUNYfirst pertinent to financial and operational activities

• Assist employees with filling out CUNYfirst security access forms related to purchasing, accounts payable and travel and expense

• Designated Customer Relations Management (CRM) specialist for all business office operations

• Facilitate instructional trainings for faculty and staff on CUNYfirst processes

• Provide exceptional customer service

• Perform other related duties/projects as assigned by the Director of Budget and Finance and the Finance Manager

QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

The preferred candidate will have the following qualifications

• Bachelor’s degree in accounting or related field

• Experience with PeopleSoft/CUNYfirst

• Experience with New York State Financial System (SFS)

• Relevant business office experience in a Higher Education Institution

• Proficiency with all aspects of Microsoft Office Programs, particularly Excel (Pivot table, V-Lookup, Macro and formula functions) as well as Microsoft Word

• Excellent oral, written and interpersonal communication skills

• Attention to detail and ability to work in a fast-paced environment while managing multiple priorities.

• Must have strong organizational skills with the ability to establish priorities, manage multiple demands and meet deadlines.

• Ability to work independently and take initiative as well as working collaboratively in a demanding, and complex work environment.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

·        Prepares, reconciles and distributes expenditure and related accounting reports

·        Creates and maintains various spreadsheets related to financial analysis

·        Processes and tracks transactional entries

·        Provides support in the administration of various business operations

·        Coordinates with various departments on accounting matters

·        Monitors systems and operations to assure a smooth workflow

·        Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience up to $61,162.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID #22877 or Title.

Applicants must attach a resume and cover letter.

CLOSING DATE

October 22, 2021

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.


POSITION DETAILS

The CUNY School of Professional Studies (CUNY SPS) provides online and on campus degree and certificate programs that meet the needs of adults who are looking to finish or transition into a bachelor’s degree, earn a master’s…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    December 6, 2021
  • Application Deadline
    October 22, 2021
  • Education
    4-Year Degree Required

Compensation

Up to USD 61,162
Salary commensurate with education and experience up to $61,162.

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
119 W. 31st Street, New York, NY 10001, United States

How to Apply

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID #22877 or Title.

Applicants must attach a resume and cover letter.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our…

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