Office Manager

Job Type

Full Time




United States


Company Profile 


Great Minds, a rapidly growing nonprofit that develops world-class curricula and professional development for Prekindergarten through Grade 12, seeks an Office Manager to support our dynamic, dedicated team. At Great Minds, we believe every child is capable of greatness. Our mission is to ensure all students have access to a quality education and the full range of liberal arts and sciences.   



Job Purpose 


The Office Manager reports to the director of human capital and administration. This highly visible role demands extensive customer service skills, a high level of professionalism, and willingness to handle the management and administrative details of two office locations as well as an extensive remote staff. The ideal candidate thrives in a challenging, team-based, fast-paced atmosphere where prioritizing and multitasking are the norm. Exceptional organizational skills, attention to detail, and a willingness to be “hands-on” are required for success in this role. 



Primary Accountabilities of the Office Manager


  • Office/Administration Support
  • Provide day-to-day administrative support to the Director of Human Capital and manage administrative needs across the organization, including scheduling, meeting room reservations and maintenance, visitor staff requests, customer/vendor reception, mail/office deliveries, and data entry
  • Maintain upkeep of kitchen/pantry, and supply room; maintain inventory availability of office, kitchen/pantry supplies
  • Assist in maintaining and managing department budget
  • Assist in the onboarding process for new hires; familiarize new staff with facilities and procedures
  • Address employee queries regarding office management issues (e.g., supplies, hardware, and travel arrangements)
  • Liaise with facility management, maintenance personnel, and vendors, including cleaning, catering, and security services
  • Plan and manage logistics for in-house and off-site activities, such as Social gatherings and conferences
  • Maintain general support of the facility and office equipment, including enterprise phone system, copier/printer, and other office equipment as needed

  • Web/Intranet/ IT/Telecom Support
  • Develop basic collateral materials and copy as needed (e.g., website announcements, flyers, etc.)
  • Manage the upkeep of the company intranet, including documents supporting the HR/Benefits department and company-facing materials from other departments
  • Serve as a backup person to the IT consultant team with general equipment and desktop setup, including password reset and coordinating new hire laptop distribution
  • Assist with office AV/IT/Telecom needs for meeting rooms and maintain meeting rooms as needed
  • Manage the Telecom system:  assign mailbox and phone extensions to staff, provide instructions as needed, facilitate minor telecom repairs, and complete data entry

Essential Qualifications

  • Proven experience as an office manager, front office manager, or administrative assistant with knowledge of office administration responsibilities, systems, and procedures
  • Hands-on experience in an office environment supporting and maintaining office equipment
  • Proficiency in Microsoft Office Suite, specifically Word, Excel, and PowerPoint; basic understanding of updating intranet content
  • Excellent verbal and written communication skills
  • Technical ability and basic knowledge of computer setup procedures
  • Intellectual curiosity, acute attention to detail, and ability to analyze and solve problems creatively and independently
  • Ability to thrive in a deadline-driven environment and handle many different tasks in an organized, efficient manner


 Ideal Attributes

  •  Four-year college degree
  • Experience with budgets and budget preparation
  • Experience with creating processes and procedures to support facilities and administrative policies
  • Familiarity with project management
  • Familiarity with Kastle Systems, Mitel phone systems/equipment, and Zoom meeting software
  • Take-charge attitude with customer focus
  • Desire to improve process, procedures, and personal performance
  • High-energy, positive, professional attitude; pride in work product


 Physical Requirements

  • Ability to lift equipment, supplies, and shipments up to 50 pounds



  • Full-time position
  • Located in the Washington, DC, near Navy Yard offices;
  • Salary commiserate with experience


Please apply on our Careers page: If selected for an interview, a salary history and background check will be required.

Professional Level


Minimum Education Required

No requirement

How To Apply