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Manager of the President's Office

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Published 16 days ago

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters. 

Reporting to the President, the Manager of the President's Office will serve as the core administrative, logistical, operational, and programmatic support for the President's Office. The Manager of the President's Office will possess strong communication skills, overseeing and coordaining internal and external relationships with a diverse set of stakeholders, including program partners, funders, board members, elected officials, and community leaders. In addition, the ideal candidate will possess excellent organizational skills tasked with planning on behalf of the Presidents and maintain high professional and ethical standards for handling confidential information.  

BAM currently has a vacancy in the President role, and three members of the executive team are currently acting as Co-Interim Presidents (CIP). The manager will report to CIP until a new President is identified.  

BAM administrative staff are currently working from home. However, we do have plans to re-open BAM’s offices in the Fall. As we re-open BAM’s campus, all BAM staff  will be required to show proof of vaccination to enter the buildings. 

Essential Duties and Responsibilities: 

  • Perform daily office procedures: incoming calls, correspondence, contact database, and office maintenance. 
  • Draft bi-weekly staff correspondence, and draft and distribute monthly BAM Board News This Month newsletter 
  • Greet visitors and coordinate small-scale events & hospitality. 
  • Manage and troubleshoot all technology in the President’s Office including live feeds and video conferencing. 
  • Arrange BAM tickets for artistic peers, community leaders, and donors. 
  • Update institutional calendars, especially the organization wide Anti-Oppression Process calendar 
  • Assist with information collection for reports, grants, or other relevant needs. 
  • Support the President’s work in maintaining relationships with staff, board members, city officials, and other VIPs 
  • Oversee President’s professional calendars: meetings with artists, board members, funders, city officials, and other VIPS to further the development of future institutional initiatives. 
  • Liaise between the President and staff, as well as Marketing, Communications, and Development departments for special projects (institutional messaging, board and staff communications, internal meetings, etc.) 
  • Productively and sensitively support relationships and communication with staff to help ensure the best possible outcomes. 
  • Review and edit all routed material (brochures, press releases, correspondence, and other print material) for accuracy. 
  • Manage and reconcile the 1056 OTPS budgets including monitoring and approving expenditures; ensuring timely production of Purchase Orders; ensuring timely payments to vendors; Multiview power user for 1056 and 1065 OTPS budgets. 
  • Attend, and report on, internal and external meetings, events, and performances on behalf of the President. 
  • Generate agendas and track action items for Executive Team meetings. 
  • Provide research and background information on special projects. 
  • Coordinate ticket orders with box office, ticket services, and other departments 
  • Administrative tasks such as filing, mail, scheduling & correspondence 
  • Purchase and distribute gifts on behalf of the President(s) 
  • Coordinate President(s) travel, identify performances to attend, maintain flight and accommodation details. 

Required Experience, Knowledge, Skills and Abilities: 

  • Minimum of 3 years of relevant work experience in administration, preferably in a non-profit institution or art-related field 
  • Ability to uphold high professional and ethical standards for handling confidential information 
  • Strong social and diplomatic skills in order to cooperate with a wide variety of people and diffuse challenging situations 
  • Excellent organizational, written, time management, verbal, and proof-reading skills 
  • Meticulous attention to detail required. 
  • Demonstrated ability to work on multiple work streams under pressure of tight timelines in a fast-paced environment 
  • Proficiency using Tessitura or similar database and/or software systems 
  • Fluency with social media platforms and various technologies 
  • Commitment to creating and maintaining an equitable, diverse, and inclusive work environment. 
  • Ability to work remotely and in- person as needed 
  • Must have the ability to comply with NYC COVID-19 vaccination mandate 

Compensation: The salary for this position is $60,000 per annum. This position is full-time, exempt, and eligible for benefits.  

Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk ins, please.  

Internal Applicants must apply via the Internal Job Portal by the application deadline. Applications not submitted by the deadline may not be considered. Employees must meet all of the following criteria to be considered for an interview:  

  • Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees);  
  • Meet the experience and skills requirement as outlined in the job post;  
  • Be employed in current position for at least one year:  
  • Performed in a satisfactory manner without any corrective actions in the last 12 months  

Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The President’s Office supports and continues to take part in this process. 

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Professional Level
    Managerial

Salary

Up to USD 60,000

Benefits

Compensation: The salary for this position is $60,000 per annum. This position is full-time, exempt, and eligible for benefits.  

Compensation: The salary for this position is $60,000 per annum. This position is full-time, exempt, and eligible for benefits.  

Location

Temporarily Remote
Work must be performed in or near Brooklyn, NY
Associated Location
30 Lafayette Avenue, Brooklyn, NY 11217, United States

How to Apply

Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk ins, please.  

Internal Applicants must apply via the Internal Job Portal by the application deadline. Applications not submitted by the deadline may not be considered. Employees must meet all of the following criteria to be considered for an interview:  

  • Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees);  
  • Meet the experience and skills requirement as outlined in the job post;  
  • Be employed in current position for at least one year:  
  • Performed in a satisfactory manner without any corrective actions in the last 12 months  

Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk ins, please.  

Internal Applicants must apply via the Internal Job…

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