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Administrative Assistant (Temporary)

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NeighborWorks Affiliates | Austin, TX
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NeighborWorks Affiliates


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Published 15 days ago

July 14, 2020
July 2, 2020

Company Overview

Foundation Communities is a national leader in providing innovative financial stability programs. Our services include free tax preparation, health insurance enrollment, college support services, financial coaching, money management, and special savings programs.

Job Summary

The Heath Coverage and Tax Help programs are looking for a motivated, detail-oriented, fast-learner to assist primarily in the hiring, onboarding, and successful orienting of our seasonal staff in preparation for each program’s upcoming enrollment/tax season. This administrative assistant will work with both programs, adjusting hours dedicated to each program according to the programs’ hiring timelines. [The Health Coverage program begins hiring in July, training in August, and its Open Enrollment Period is November 1st through December 15th. The Tax Help program begins hiring in September, training in December, and the tax filing season is from late January to mid-April.] The administrative assistant will work closely with, and report to, the Operations Manager. This is a temporary, seasonal position beginning July 2020 through January 2021, with the possibility of extending through April 2021. The position is part-time (20 hours per week), and the pay rate is $16/hour.

Responsibilities and Duties

  • Support each program’s hiring process by reviewing resumes and processing applicant paperwork, creating seasonal employee folders and ensuring they are always well-organized and up-to-date, scheduling interviews, checking applicant references, managing a hiring spreadsheet for each program, following up with applicants not hired, supporting the onboarding process by confirming orientation and training dates, and generally keeping all applicant and process data organized and complete.
  • Coordinate between Health Coverage and Tax Help programs and HR to ensure both the individual applicant processes and the overall hiring season for each program is conducted smoothly and efficiently. Identify any gaps in communication or process flow and troubleshoot accordingly.
  • Assist in other operations tasks and projects for each program as needed (e.g. assisting in set-up and preparing materials for staff trainings, supporting program and site operations for the tax program once hiring for the season has been completed).

Qualifications and Skills

  • Excellent skills using MS Word, Excel, Outlook, and Internet
  •  Strong organizational skills and attention to detail
  •  Ability to work with integrity under pressure, prioritize multiple tasks, and meet all deadlines
  •  Ability to communicate effectively and work productively across programs and in a team environment
  • Available to work a flexible schedule and commute to multiple work sites
  • Committed to strict confidentiality and privacy of sensitive materials and exercise utmost discretion

Deadline to ApplyJuly 2nd, 2020. Applications will be reviewed on a rolling basis, and a hiring decision may be made before the application deadline.


Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

Company Overview

Foundation Communities is a national leader in providing innovative financial stability programs. Our services include free tax preparation, health insurance enrollment, college support services, financial…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Temporary
  • Entry level

Location

Austin, TX

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