Advancement Associate, National Museum of Natural History

Job Type

Full Time




Dist. Columbia
United States


Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan and expands the programming, educational, and scholarly activity of its museums and research centers.

Following a successful national campaign, the Smithsonian has built a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.

The Smithsonian Institution's National Museum of Natural History (NMNH), one of the most visited museums in the United States, is seeking an experienced candidate to fill an Advancement Associate position. This position is located in the Office of Advancement at the NMNH and reports to the Associate Director for Advancement and Chief Advancement Officer.

The incumbent will provide technical and administrative support to the Chief Advancement Officer and the Museum's advancement program. This position will assist with a full range of administrative and advancement functions including gift processing, maintaining donor information, data processing, prospect and donor research, calendar management, meeting coordination and support, creating spreadsheets, templates, documents and tools, managing mailings, facilitating donor services and general administrative support. The incumbent will track all correspondence, facsimiles and reports and follow up to ensure timely action and replies. The incumbent will also prepare travel authorizations and vouchers, maintain petty cash, prepare requisitions and small purchase orders and compile data for budget submissions. This position will be filled commensurate with experience.

Successful candidates must possess a high degree of professional independence, initiative and self-discipline and demonstrate excellent organizational and time management skills; ability to handle sensitive and confidential information; ability to create productive working relationships within a large, complex organization; superior writing and editing skills; ability to manage multiple project deadlines; proven ability to represent organizational needs and interests to a variety of audiences; and skill in a variety of automated systems such as Microsoft Office, Outlook, Excel Spreadsheets, PeopleSoft and Concur. Candidates found qualified may be asked to provide a writing sample.


  • Pre-employment Background Investigation must be successfully completed.
  • Irregular tour of duty to include evenings and weekends may be required for special events.

The Museum has attracted eight-figure gifts in each of the last five years. Our challenge now is to leverage the extraordinary strength of the higher levels of the donor pyramid. We are growing the Museum's donor base at the five-, six- and seven-figure levels, acquiring new donors through annual giving, and moving funders through the giving cycle. Identifying, cultivating, and soliciting new donors at all levels will be critical to the success of the current campaign and NMNH's future fundraising efforts. To learn more about the Museum, please visit

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge. Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. To learn more about the Smithsonian, please visit

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. For a complete description of benefits, please visit This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to by October 15, 2018. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week. Please include the title of the position in the subject line of the email.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.


Professional Level


Minimum Education Required

4-year degree

How To Apply

Advancement services