1424 K Street Northwest
District of Columbia
Partners of the Americas is an international grassroots organization that connects individuals and organizations to serve and change lives through lasting partnerships in the Western Hemisphere. The Program Officer will report to the Vice-President, Child Protection Unit and support field office operations from Partners’ headquarters. Duties include providing support on implementation of activities in the field, monitoring the project’s compliance with Partners’ internal policies and procedures and USG rules and regulations—specifically those of the cooperative agreements and contracts under the U.S. Department of Labor (USDOL) and U.S Agency for International Development (USAID).The Program Officer will also support the pursuit of new business opportunities, responding to solicitations and requests for proposals from the U.S. government (USG), corporate foundations, and other funding sources. The position is based in Washington, DC.
The Senior Program Officer functions include
- Maintain frequent communication with the field staff and responding to questions from home and field offices regarding Partners and donor policies and regulations
- Support the development of yearly operating budgets and monitor program budget to meet the projected yearly spending goals and monitor burn rate.
- Review monthly field reports from the field office and sub-grantees to ensure compliance with reporting requirements.
- Work with the field office to create and review memos, contracts, agreements with sub-grantees, and addendums as needed.
- Provide support to ensure that all required contract and agreement documentation is in order. Work with field staff to ensure compliance with terms.
- Process all wires and payments from headquarters to the field and contractors.
- Review and edit technical reports and draft project revisions for submission to client, as needed.
- Maintaining headquarters’ electronic filing system as well as submit hard copies to the Finance and Administration Unit as needed.
- Reviewing project deliverables and reports for completeness and provides comments and technical input
- Drafting project approval requests, subcontractor and grantee obligation and administrative modifications, procurement action requests, and submitting for approval
- Support technical proposal design, and strategizing for proposal development processes.
- Develop pre-teaming and teaming agreements with local partners and negotiate technical capacities and budgets as part of the proposal development process.
- Support editing technical documents for new opportunities including proposals, capability statements, and other documents.
- Support the preparation of budgets and accompanying budget narratives.
- Gather intelligence for up-coming opportunities.
- Bachelor’s degree or equivalent work experience;
- Strong communication and interpersonal skills with a particular demonstrated ability to interact with key stakeholders.
- Understanding of USG and other donor regulations, including the U.S. Code of Federal Regulations (CFR), USAID rules and regulations and/or USDOL Management Procedures and Guidelines, etc.
- Ability to multitask and process information quickly, and exhibit strong attention to detail.
- Strong problem solving ability, outstanding interpersonal skills, and high energy and enthusiasm.
- Excellent writing and editing skills.
- Excellent communication skills and fluency in English and Spanish (written and oral).
- Excellent organization and time management skills, with ability to prioritize effectively and meet deadlines.
- Significant experience developing and overseeing budgets.
- Availability to travel and work abroad.
- High proficiency in Microsoft Office
Education, Experience & Training
- Minimum of 1-2 years of relevant working experience
- Prior work or travel in Latin America and/or other regions receiving international development assistance.
- Demonstrated leadership, versatility and integrity
- Fluency in English and Spanish
The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; additional duties may be assigned as deemed necessary.
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
Partners of the Americas’ mission is to connect people and organizations across borders to serve and to change lives through lasting partnerships. Inspired by President Kennedy and founded in 1964 under the Alliance for Progress, Partners is a nonprofit, non-partisan organization with international offices in Washington, DC.
Minimum Education Required