Compliance Operations and Awards Associate

Job Type

Full Time

Published

09/07/2018

Address

1255 23rd Street Northwest
Washington
District of Columbia
20037
United States

Description

Plan International USA (Plan) is part of a global organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners to:

 

  • Empower children, young people, and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
  • Drive change in practice and policy at local, national, and global levels through our reach, experience, and knowledge of the realities children face.
  • Work with children and communities to prepare for and respond to crises and to overcome adversity.
  • Support the safe and successful progression of children from birth to adulthood.

 

We see clear links between fulfilling children’s rights, achieving gender equality, and ending child poverty. Every girl and boy has the right to be healthy, educated, protected, valued, and respected in their own community and beyond. We support these rights from birth to adulthood, working to ensure that girls and boys know their rights and have the skills, knowledge, and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change.

 

In 2016, Plan was active in 71 countries, and our programs reached more than 32 million children, directly impacting almost 70 million people in Africa, Asia, and Latin America. Program activities ranged from training health care workers and constructing health care facilities, to setting up water systems and building latrines, to working with children and families to improve early childhood care and development practices and outcomes. For more information visit, www.planusa.org.

 

The Compliance Operations & Awards Associate/Senior Associate provides operational and grants/contracts assistance to Plan International USA programs, primarily for United States government funded projects. S/he liaises with the donor/prime, home and field offices, sub-recipients, and consultants in order to support timely and high-quality work conducted for programs under implementation. S/he works with the members of the team to develop and implement administrative and operational systems which adhere to Plan International USA and U.S. Government Rules and Regulations.

 

The Associate/Senior Associate will work with other members of the team to assist in compliance and operational requirements. S/he will assist in the administrative startup and close-out of projects. S/he will also provide support to the project life cycle through award administration on areas of compliance and operations. The associate/senior associate will support the development of business processes, policies, and procedures including maintaining, filing, and updating as necessary.

 

A valued member of the Compliance, Operations and Awards team, s/he will focus on efficiency and transparency of support services. The Associate/Senior Associate will:

  • Facilitate the review and provide comment on Plan’s cooperative agreements and associate awards, contracts, sub-awards, and procurements and modifications thereto. 
  • Work with the Department Director and Manager to negotiate specific funding awards. 
  • Maintain necessary schedules, timetables, and on-line records of funding awards and subawards. Update and track reporting requirements in SalesForce for assigned projects. 
  • Serve as liaison with field teams and DC-based program teams on compliance and operational issues.
  • Ensure appropriate issuance of subgrants and maintain electronic copies of subgrant assessment/award documents.
  • Supporting the development of training tools for project staff and conduct training under the direction of the Department Director.
  • Update and maintain acquisition and assistance templates/formats and other guidance for use by Plan staff.
  • Travel to field offices to assist in start-up, close-out, or compliance reviews as needed. 
  • Other duties as assigned, including filing. 

 

Key Competencies

  • Strong oral communication and writing skills
  • Strong interpersonal skills and team spirit
  • Ability to work in a team setting with people of different backgrounds.
  • Excellent Microsoft Office Skills and willingness to learn new systems used by Plan International USA
  • Ability to use initiative and independent judgment, identify and resolve problems, and strong negotiation skills
  • Process focused with the ability to understand and follow set requirements as put forth by a donor
  • Ability to research rules and regulations in response to enquiries
  • Ability to set priorities and work within deadlines.
  • Ability to travel internationally, up to 30%.

 

Education and Experience

  • BA/BS degree required.
  • Knowledge of U.S. Government Rules and Regulations for administration of Grants, Cooperative Agreements, and Contracts
  • Minimum of at least two years of administrative or technical experience on USAID/USG-funded projects.
  • Previous experience establishing in-country presence preferred.
  • Experience in project development and project management preferred.
  • Demonstrated decision making, problem solving, and team building ability.
  • Ability to communicate effectively with all levels of staff/individuals and in a multi-cultural environment. 
  • Strong organizational skills and attention to detail.
  • Complete fluency in English and mastery of Spanish and/or French preferred.

 

Plan International USA has two offices, located in Washington, DC and Warwick, Rhode Island. It is part of the global federation, Plan International, which is comprised of collaborative partnerships between 21 national offices and 51 country offices. Plan International USA is registered 501(c) (3) and has an independent Board of Directors. Members of the Board of Directors of Plan International USA also participate in global federation governance through membership on the federation’s Members’ Assembly and International Board. 

 

The Plan USA Program Team works in direct partnership with the Regional and Country Office staff contributing expertise in business development, program design and implementation. The Program Team helps to manage, monitor and evaluate all US-funded programs, as well as reporting back to donors on the progress of program initiatives.

 

We aspire to five core values that help us define our culture and to inform our business decisions: Accountability, Passion, Integrity, Respect, and Excellence - AsPIRE. Plan expects all staff to exhibit and embrace these values in every part of their work lives.

 

We are committed to adhering to Plan’s Child Protection Standards and protecting the wellbeing of children in any situation that may arise. The protection of children is everyone’s responsibility.

 

Plan offers opportunities for growth and development through internal and external training opportunities. We value the ideas and opinions of staff at any level and provide forums in which those can be shared with others.

 

Plan International is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender status, national origin, disability, veteran status, and any other classification protected by law.

 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

https://www.planusa.org/careers

https://www.planusa.org/careers


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