Finance Clerk

Job Type

Full Time



Application Deadline:



6301 Riverdale Avenue
United States



  • Prepare correspondence and other documents needed to effective manage the Office of Stewardship Services and Property Department.
  • Create and maintain up to date files with required information and perform periodic inspections of files to ensure correct placement.
  • Take minutes at various department meetings.
  • Prepare daily cash receipts for journal entry and update accounting software.
  • Prepare and record bank deposits.
  • Prepare checks as needed.
  • Assist with mailing SS award letters and tax forms.
  • Assist with annual Audit.
  • Make bank deposits and Post Office visits, as requested.
  • Maintain up to date Automobile Files for sisters, including but not limited to: copy of current driver’s license, results of prior road tests, date of next road test and up to date driving record.

·       Prepare letters and schedule appointments for sisters who are required to take annual driving test.

  • Maintain accurate and updated property records.
  • Coordinate repairs and maintenance requests from sisters and staff and communicate timely progress.
  • Process and verify accuracy of invoices related to property management.
  • Manage and update information related to all service contracts and inspections of properties owned.
  • Maintain status of violations on properties owned by Sisters of Charity, including those maintained by the College of Mount Saint Vincent.
  • Maintain a calendar of regularly scheduled tasks, such as boiler and elevator inspections, fire alarm testing; and arrange for the scheduled service to be done.
  • Review and ensure execution of required and requested maintenance needs via accurate repairs logs.
  • Prepare monthly report of all work performed.
  • Maintain accurate schedule and requests for St. Margaret’s Villa and Cottage.
  • Establish and maintain collaborative working relationships between departments and outside vendors.
  • Work as part of the administrative team to ensure that all office functions are executed accurately and in a timely manner when needed.

Skills and Qualifications:

  • Commitment and understanding of the Mission, history and values of the Sisters of Charity.
  • High level of interpersonal skills to handle sensitive and confidential information.
  • Ability to multi-task and manage various personalities effectively.

·       Working knowledge of Microsoft Office applications and Peachtree Accounting Software.

  • Excellent planning and organizational skills.
  • Appropriate Bachelors Degree or minimum of 5 years’ experience in administrative services required.
  • Valid NYS Driver’s license. 

Level of Language Proficiency


Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Please send requests for further information and/or resumes to Director of Human Resources at