Grants Associate

ORGANIZATION: Global Greengrants Fund (www.greengrants.org)

POSITION LOCATION: Boulder, CO

About Global Greengrants Fund:

Global Greengrants Fund (Greengrants) is a Boulder, Colorado based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We believe solutions to environmental harm and social injustice come from the people whose lives are most impacted. Every day, our global community of people on the front lines and donors comes together to support people to protect their ways of life and our planet. Because when local people have a say in the health of their food, water, and resources, they are forces for change. Since our founding over 25 years ago, we have made more than 14,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups.

Position Overview

The Grants Associate is responsible for the processing and administration of grants, and supporting the Grants Management Team and Program Department. The Grants Associate works to get funding to grantee groups as smoothly as possible, while administering and maintaining the processes that ensure that grantmaking is legally compliant, efficient, and timely. The Grants Associate will be assigned specific regional and thematic Advisory Boards, and will oversee the processing, administration, and due diligence of grants, the tracking of budgets and restrictions, and communication with coordinators, administrators, advisors, and grantees. The Grants Associate is responsible for accurately recording and tracking grant information, grantee data, and grant reports, as well as analyzing that data, identifying trends, providing research, and sharing information with other Greengrants staff. This position is part of the Grants Management Team and works closely with staff across other departments as well as Greengrants’ international network, which includes coordinators, administrators, advisors, and grantees. 

Responsibilities

1.     Provide the processing and administrative support to grantmaking

2.     Provide administrative and programmatic support for the Advisory Boards assigned to the Grants Associate. The Grants Associate will serve as the primary point of contact for all grant issues and questions related to their Advisory Boards

3.     Process grants recommended by Advisory Boards, ensuring that the proposal meets certain standard and that the grant is finalized and paid in a timely manner

4.     Maintain the integrity of the grantmaking process and meet due diligence requirements in order to ensure that grantmaking remains legally compliant

5.     Ensure the accuracy of grant and grantee records, tracking of board budgets, tracking the spenddown of restricted funds, and maintaining the accuracy of the grants database

6.     Assist with the tracking and management of information about grantees, grants, and grant reports, including the collection and assessment of reports

7.     Work with the finance team to pay grants and address any issues that may arise

8.     Assist in the enhancement, development, and implementation of the grants database

9.     Perform monthly, quarterly, and annual reconciliations between grants management and financial records

Additional Responsibilities

10. Support the grants and program teams by analyzing grantmaking, outcomes, and trends, and providing research and reporting

11. Work with development and communications staff to provide grant stories, data, research, and other information

12. Assist in the onboarding support of administrators for regional advisory boards

13. Help train and manage interns assigned to the Grants Management Team

Accountability

1.     Responsible for the grantmaking of assigned Advisory Boards, as well as budget tracking, programmatic support, and problem solving

2.     Ensure that grantee and grant information is recorded in the grants database and that the information is current and correct

3.     Keep the Advisory Boards within budget and work with coordinators, administrators, and Programs staff to help ensure that Boards meet their funding requirements.

4.     Uphold Global Greengrants Fund’s commitment to pay grants timely.

Qualifications

• Bachelor’s degree in related field
• Fluency in English and at least one other language (preferred; French, Spanish, Portuguese, and Mandarin)
• Excellent attention to detail
• Ability to think and problem-solve creatively
• Excellent administrative and organizational skills
• Excellent communication skills – written and oral
• Excellent MS Excel skills
• Knowledgeable about and commitment to the mission of Global Greengrants Fund
• Understanding of the non-profit sector

Qualifications, Preferred

• Previous experience working with international grants and grantmaking
• Experience working with databases (i.e. SmartSimple, Blackbaud)
• Understanding of and experience with some of the following: grassroots social movements, environmental issues in the Global South, capacity building for civil society organizations and the role of small grants
• Experience doing social science research, particularly on issues of environmental and social justice

Reporting Relationships:

This is a full time (40hrs/week) non-exempt position located in Global Greengrants Fund’s Boulder, Colorado office. The Grants Associate reports directly to the Grants Manager.