College Success Coordinator

Posted by
Published 20 days ago

Title: College Success Coordinator

Type: Full-time

Location: New York City

Compensation: $50,000 - 65,000 annually 

Start Date: ASAP

Priority Application Deadline: August 1, 2022



Bridge to Enter Advanced Mathematics (BEAM), a project of the Art of Problem Solving Initiative, Inc., is seeking a College Success Coordinator to join our New York City team. You'll be part of a close-knit team helping exceptional young people to achieve their full potential.


The College Success Coordinator is responsible for ensuring the transition of BEAM students to college and then supporting them through college, with an emphasis on supporting success in STEM majors. This role requires guiding students as they navigate the annual road map, conducting frequent check-ins with them to make sure they are on-track, and connecting students to extant supports, such as on-campus resources or subject matter experts, as their situation calls for. BEAM’s College Support program is still relatively new (under five years old), and for the next few years, part of the responsibilities will include working with your manager to test student supports as we build out the right model for supporting STEM college students.


COVID-19 Note: BEAM programming is currently operating with a hybrid model with many programming activities returning to in person. Our Summer 2022 programming is being run in person with students and we anticipate offering in person programming and support this fall. Staff in New York typically work hybrid during an average week, engaging in some in person work in our office or for events with students as well as engaging in remote work. In the office and during in person events, we require staff and students to wear masks and be vaccinated. When our office does fully reopen for in-person work, it will open with a vaccine requirement in place (and may have other safety precautions, including social distancing and/or a masking requirement depending on the progression of the pandemic). Proof of vaccination (and a booster shot when eligible) will be required before working in-person at the office or BEAM events/programming.

The Role of the College Success Coordinator

The College Success Coordinator responsibilities are primarily about building relationships with college students (and younger students soon to enroll in and/or considering college), implementing programming to help them develop the skills and knowledge to navigate college, and working with their manager to improve the still-new BEAM’s College Support Program.


To get a sense of scope, you’ll be advising the caseload of 40 college students already enrolled in BEAM’s College Support program, as well as growing this number by recruiting from the rising first year students who previously participated in BEAM’s high school programs. While you’ll be responsible for guiding them in their college experience, you’ll work closely with the rest of the college team: your manager, our College Admissions Coordinator, and our Community and STEM Career Coordinator.


This position reports to the Special Programs Manager, NY Programs.

Key Responsibilities

You will be provided with a full list of roles upon starting at the organization, which we expect to include:


Facilitating success for students

  • Conduct friendly video check-in meetings with students each semester to see how they are doing and address any challenges,
  • Coach students in direct skill-building relevant to college success (e.g. study skills, time management),
  • Collect student transcripts and class schedules, and when appropriate, provide academic advice (e.g. taking classes in intended major, staying on track to graduate while not overreaching),
  • Follow up with students through texts and emails as needed, and
  • Remind students of important deadlines and other things to keep in mind (e.g. financial aid).


Relationship building

  • Support students in finding their place of the campus community, noticing if students aren’t getting connected to resources on campus and giving advice on building friendships and finding mentors
  • Work with the rest of the college team to run events that introduce you to students and create bonds between students, including our one day overnight retreat preparing students for college, reunions of college students, and other, occasional more casual events,
  • Recruit college students to sign up for the college support programs, especially students identified by the high school team as a strong fit for the college support program, and
  • Act as the main point of contact for college students: regularly share external and internal opportunities (which includes introducing them to BEAM staff who can support them with internships and career, and send out requests of students, e.g. invite a student to speak at a donor event or ask all students to fill out our annual survey).


Project management / program design

  • Enter data from check-in meetings, student attendance, and other relevant student data into Salesforce (our database),
  • Work with your manager, the Special Programs Manager, to reflect on common struggles our students are facing and identify programmatic improvements and additions to reinforce college success,
  • Check student eligibility for and manage distribution of discretionary funds (small stipends to support students in their studies), 
  • Document common processes to support program expansion and consistency, and
  • Collaborating with the rest of the college and career team, sharing information and brainstorming how to support students in the transition from college admissions to college, and from college into career success.
  • Note that because the college support program is still early in its development and rapidly expanding, there will be many times when this part of the role will be critical to facilitating success for students.


As you’re onboarded into the role, you may start by focusing on some of these and add on others as you grow more comfortable. Above all, your role is to ensure students are able to smoothly engage with our programming and that our programming is highly responsive to their needs.


BEAM is about to start our 12th summer of programming (back in person after two years online!) and we are an organization leaving the start-up phase. Where, in the past, staff might have been involved in all aspects of the program, we are now aiming to hire staff who are then trained to become experts in one element of our programming. At the same time, we operate as a very collaborative office and provide support to each other when called for.


In all hiring at BEAM, we're looking for people who make things happen and who do it well, who love working with youth, who work well independently, and who are devoted to the equity-based work that we do. Specific qualifications for this role include:


  • A bachelor’s degree,
  • 2-3 years of relevant work experience,
  • Experience with STEM education, STEM research, or STEM outreach,
  • Experience working with youth, especially college students in an advising or mentoring setting,
  • Communication skills (including verbal and written), with a high energy level and an ability to tailor clear communication to multiple audiences,
  • Attention to detail, strong organization skills, and the ability to take a project from start to finish.
  • Strong relationship and community building skills, with a particular focus on creating genuine bonds with young adults,
  • An ability to have thoughtful, open-ended conversations that present ideas and encourage students to think through options, without forcing any one path on them,
  • Love and commitment for helping each of our students and guiding them to use available resources and to advocate for themselves.
  • Passion for BEAM’s mission and strong interest in being part of a team working to support historically excluded students and their families, and
  • Strong basic computer skills, including experience/familiarity with at least some of the following: Windows OS, Microsoft Office, Google Suite, and/or Slack.


Significant pluses may include:

  • A degree with a concentration in STEM,
  • Experience with youth from historically marginalized and/or low-income communities,
  • Fluency in a language spoken by our families (such as Spanish, Mandarin, or Cantonese),
  • Prior teaching background (including such activities as leading an advisory group), or
  • Experience managing data in Salesforce or another database.

Commitment to Diversity

BEAM believes that our staff, at all levels and across all roles, should represent the backgrounds of the students we serve. We are committed to creating a supportive and inclusive environment. Beyond a commitment to nondiscrimination, we strongly encourage applications from underrepresented and marginalized communities.

Salary, Benefits and Other Details

The expected salary range for this position at the coordinator level (typically 2 or more years work experience) is expected to be $50,000-$65,000, depending on experience and background.


BEAM provides a number of benefits, including health, dental, and vision; pre-tax commuter benefits; educational loan repayment assistance; and discounted health club membership. We provide 12 paid holidays/office closures, 7 dedicated sick days, and an additional 15 days of paid time off. Paid time off will increase by one day for each year worked for your first five years of employment.


One unique aspect of our organization is our highly-flexible work policies. Time off is very flexible and it is easy to work from home (both before and beyond COVID-19) so long as you are keeping up with your responsibilities. When our office re-opens (in September), you can expect hybrid work, with a minimum of 1 or 2 days in the office for group collaboration. Many of us shift our work times (doing work earlier or later in the day) to gain flexibility during the day to take extra time for appointments or errands. This position requires occasional in-person Saturday work for student events a few times a year and attendance at an overnight student trip. In general, we are all very dedicated but also very relaxed, and we care deeply that the work environment is pleasant for everyone.


Our process, as described below, has approximately four stages and we anticipate the process lasting about 6-8 weeks in total with someone starting in the role around early June, although we are flexible with the specific date. 

Application Process

The initial application is to submit your resumé and cover letter via our online portal. When your application is complete, we will follow up with next steps.


Next steps in our process may include a short 30-minute phone interview and/or sample projects so you can show us your work. We believe in the importance of demonstrated ability and work samples and give candidates opportunities to demonstrate relevant skills for the role throughout our process.


The final step of our process is a final interview with the team. We recognize the time you put into the process and we won't load you down with any unnecessary bureaucracy.


For accommodation requests related to the job application process, please contact Human Resources Coordinator Emily New-Cruse at


This role has a priority application deadline of August 1, 2022 but we will review applications on a rolling basis until the position is filled.


We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere, we strongly encourage you to ask questions about the position! You can contact Ruthi Hortsch at


We're very excited that you're interested in the program. Thank you for applying to BEAM.



Ruthi Hortsch, Executive Director, NY Programs
And the Entire Staff at BEAM



About BEAM

The mission of BEAM is to help students from low-income and historically marginalized communities with talent in math enter a realistic pathway towards becoming scientists, mathematicians, engineers, and programmers. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through access to advanced work that typically lies outside most school curricula. Hence, we work to transition our students to the same enrichment programs as more affluent students typically access.


BEAM's model provides continuous support from middle school through college graduation, including intense academic summer programs for middle school students (after 6th and 7th grade), weekend classes and mentoring, and STEM-focused support to enrolled college students. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities, including college admissions and financial aid. In addition to our academic content, bringing students into an intellectual community is a key part of our mission and all of our work is designed around that goal.


BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 420+ students in summer 2021 at six program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our BEAM National pilot program is working with schools across the country to make our programs available to students everywhere and begin providing services in elementary school. BEAM's work has been featured in the New York Times and the Atlantic. The Times article, in particular, is a good description of the experience for students. You may also find it helpful to view our most recent annual report.

Title: College Success Coordinator

Type: Full-time

Location: New York City

Compensation: $50,000 - 65,000 annually 

Start Date: ASAP

Priority Application Deadline: August 1, 2022



Bridge to Enter Advanced Mathematics (BEAM), a project of the Art of…

Details at a Glance

  • Time Commitment
    Full Time Schedule


New York, NY, USA

How to Apply

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.