About BRAC USA
Based in New York, BRAC USA is the North American affiliate of BRAC. BRAC USA provides comprehensive support to BRAC around the world by raising awareness about its work to empower the poor in 11 countries and mobilizing resources to support programs. BRAC USA works closely with its international counterparts to design and implement cost-effective and evidence-based poverty innovations worldwide. BRAC USA is an independent 501(c)(3) organization.
About the Position
The Contract and Grants Manager will provide dedicated and active engagement on the full cycle of award management, with particular emphasis on awards from the US Government. This role will be responsible for award compliance with BRAC’s accounting and grant management policies and with donor requirements. This role will help to ensure accurate, complete, and reliable information is maintained in both award and financial systems.
Reporting to the Senior Vice President and working closely with the BRAC USA Finance & Administration team, the Contract and Grants Manager will support business development efforts. This role will liaise with relevant stakeholders, particularly with the Program Development, Resource Mobilization and Learning (PRL) unit’s Director of Grants Management, and BRAC and BRAC International staff in the field and headquarters, and will problem-solve to instill overall health of awards, escalating issues to leadership as needed.
Contract and Grant Management for USG Awards
· Monitor risk, work with Country Office (CO) leadership to agree on risk mitigation strategies; develop plans to address these risks and escalate issues as appropriate.
· Ensure client and donor communications, requests, amendments, etc. are communicated effectively and oversee completion of resulting actions; coordinate response to donor queries as needed.
· Oversee production of high quality and timely narrative donor reports generated by CO and circulate for additional input as necessary; ensure on-time submission of reports to donor and share any feedback with COs and Technical teams.
· Work with BI/ BRAC to ensure proper project start up, including reviewing of project timelines, deliverables and donor requirements
· Work with BI/ BRAC to ensure award closeout, and donor reporting.
· Act as the key point of contact with USG clients and donors on resources provided to BRAC entities and ensure timely and effective communications to inquiries regarding agreement and contractual obligations.
· Provide continual monitoring to ensure agreement and contractual obligations are being met, to ensure expense charges are allowable, allocable, and reasonable, and in accordance with the 2 CFR 200, Federal Acquisition Regulations (FAR) and the USAID Acquisition Regulation (AIDAR). Support contract start-up and closeout, including contracts management capacity building for Head Office (HO) and CO staff as needed; provide guidance to COs regarding the acquisition and disposition of equipment during the start-up and closeout phase of projects.
· Review and approve documentation for submission to Contracting Officers and Agreement Officers, including requests for approval for: international travel, biodata sheets, salary justifications, local compensation plans, TCN/CCN waivers, source/nationality waivers for restricted commodities, key personnel changes, purchase of non-expendable items, annual inventory reports, limitation of funds/cost notification submissions, budgets/cost proposals for realignments or task orders, staff allowances, and other documentation for which prior approval is required.
Financial Management and Compliance
· Monitor monthly budget versus actual reports from COs, life of award reports, and burn rates for awards managed or supported by BRAC USA and determine any risk management actions needed. Coordinate with the program team as needed.
· Identify compliance risks and issues through award lifecycle. Determine mitigation plans to program focal points and other staff as relevant. Escalate issues to the Finance Director and Senior Vice President as needed.
Systems and Capacity Building
· Maintain deep expertise of BRAC policies, donor rules and regulations and procedures.
· Develop and implement training for first time USG recipients in order to ensure accurate reporting, fund requests, and sub-recipient monitoring.
· In collaboration with PRL Director of Grants Management, develop and maintain the appropriate capacity building tools to make knowledge available to program staff, including at minimum an up-to-date soft and hard library, briefing notes on each award and memos on key/recurrent compliance issues.
· Liaise with US-based grants and compliance communities of practice (e.g. Humentum) and inform organizational award management with better practices.
· Travel to Country Offices to conduct award reviews, provide management support and build CO capacity on donor requirements.
New Business Development
· Support the process of developing and submitting cost proposals in collaboration with BRAC entities and relevant partners for potential awards managed or supported by BRAC USA.
· Draft and review sections of cost proposals (including budget narrative) as assigned.
· Draft, edit and coordinate staffing documents for proposals (biodatas, CVs, bio statements, skills matrices, etc.).
· Provide support on proposal development opportunities as assigned per the Standard Operating Procedure.
· Minimum 6 years' experience in grants and contracts with the US government.
· Bachelor degree or equivalent relevant experience.
· Knowledge and mastery of federal acquisition laws and regulations, including Federal Acquisition Regulations (FAR) and USAID Acquisition Regulation (AIDAR).
· Demonstrated success working across the full cycle of project/award management from proposal and budget development through to reporting and closeout; experience with high value, high risk USG and UN projects strongly preferred.
· Ability to lead portfolio financial review and analysis processes to ensure oversight and management of risk for awards in portfolio.
· Professional level of technical or managerial knowledge, skills, and experience to provide the technical and management support related to various size programs, grants or projects.
· Excellent analytical, organization, communication and management skills. Must have attention to detail, ability to multi-task and able to make independent decisions.
· Ability to work well under pressure, many times with competing priorities and deadlines.
· Excellent project management skills.
· Ability to think and act strategically including the ability to communicate effectively verbally and in writing.
· Significant experience preparing budgets and budget narratives for USG proposals.
· Ability to manage by influence internally and to work in a complex structure.
· Demonstrated ability to collaborate effectively across teams to deliver results.
· Diplomatic and highly effective on an interpersonal level in addition to cross-cultural sensitivity, knowledge, and understanding.
· International experience, especially in developing country settings preferred.
How to Apply
Based in either New York, NY or Washington, DC this is an outstanding opportunity to support a highly effective and growing nonprofit. Currently, we are working remotely but the expectation is that this position will be in person once our office has re-opened.
To apply, please complete the application and upload your resume, cover letter, and references. Applications will be considered on a rolling basis, with preference given to early applicants. No calls, emails, visits, or recruiters associated with this position, please.
BRAC USA offers a competitive benefits package including base salary, medical/dental/vision insurance, FSA, life insurance, 401k, annual professional development stipend, and generous paid time off. Note that some benefits are subject to a waiting period and more information can be provided to shortlisted applicants, upon request.
BRAC USA values a diverse workforce and is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.
About BRAC USA
Based in New York, BRAC USA is the North American affiliate of BRAC. BRAC USA provides comprehensive support to BRAC around the world by raising awareness about its work to empower the poor in 11 countries and mobilizing…