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Temporary Events Coordinator

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Published 17 days ago

The Alliance for Young Artists & Writers is guided by a unifying mission—to provide inspiration and validation for the next generation of artists and writers.  The Alliance accomplishes this mission primarily by identifying and recognizing emerging young artists and writers through The Scholastic Art & Writing Awards. The Temporary Events Coordinator will support the Programs team in the execution of several digital and in-person events, primarily reporting to the Director of Programs & Partnerships and secondarily reporting to the New York City Scholastic Awards Manager and Programs and Communications Manager In specific, they will be responsible for the following: 

  • Develop a thorough understanding of Scholastic Awards judging processes on the regional and national levels and how to navigate the Awards’ proprietary software to host live and asynchronous judging, record judging results, generate reports, and other related tasks 
  • Serve as the primary contact to the partner organizations contracted to review entries that have been preliminarily awarded a national level for plagiarism/copyright infringement 
  • Research and recruit potential jurors and moderators to fill existing vacancies and onboard back-up jurors 
  • Prepare and update materials such as schedules, moderator training materials,
  • juror rosters/biographies, feedback forms, etc. for internal and external use; generate and maintain reports, tracking documents, etc. as requested 
  • Coordinate tech support to art jurors experiencing challenges and escalate system challenges to the Manager, Web & Information Services as necessary; provide customer service to asynchronous writing jurors  
  • Observe live panels to monitor pacing, dynamics, etc. and provide updates
  • and/or request interventions from supervising staff as appropriate; monitor juror progress toward completion of entering scores for assigned batches of writing entries,
  • and follow-up with jurors with reminder communications as needed; assist with the closing out of regional and national art and writing panels adhering to pre-established Awards thresholds; coordinate juror honorarium distributions and feedback; and prepare documents for scholarship selection committee meetings 
  • View, catalog, and recommend media upload assets to be included in presentation decks, promotional videos, etc. 
  • Participate in meetings with stakeholders to plan 2022 spring/summer virtual and in-person events; support virtual programming for 2022 national award winners; and provide onsite support for in-person events schedule to take place in June  

Qualifications 

The ideal candidate must be a fast learner willing to take responsibility for critical logistical components of regional and national judging, post-judging tasks, special virtual offerings to students and educators, and celebratory events for national award winners. An independent, meticulous, and highly organized people-person is sought for this role. 

Additional Requirements

  • Creative thinker with experience troubleshooting challenges in the heat of the moment 
  • Knowledge of established and emerging visual artists and writers  
  • Superior interpersonal, written and verbal communication skills 
  • Ability to quickly learn proprietary database and advanced proficiency in Microsoft Excel 
  • A minimum of 2 years of experience leading or supporting the production of small to medium scale events 
  • Ability to work occasional evening and weekend hours 

Schedule 

The Temporary Events Coordinator will generally work full-time hours November 15, 2021 through June 30, 2022, excluding holidays. Weekend and evening overtime hours are sometimes required. 

Compensation 

The hourly rate begins at $21.00 per hour, commensurate with experience. 

How to Apply 

To apply, please upload your cover letter and resume to https://artandwriting.bamboohr.com/jobs/.

The Alliance for Young Artists & Writers is guided by a unifying mission—to provide inspiration and validation for the next generation of artists and writers.  The Alliance accomplishes this mission primarily by identifying and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 15, 2021
  • Application Deadline
    October 7, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level

Salary

The hourly rate begins at $21.00 per hour, commensurate with experience.

Benefits

One (1) day of Paid Time Off (PTO) per month of employment, not to exceed twelve (12) days

One (1) day of Paid Time Off (PTO) per month of employment, not to exceed twelve (12) days

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
130 Mercer St, New York, NY 10012, USA

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