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Business Office Associate

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Published 19 days ago

POSTION: Business Office Associate 

REPORTS TO: General Manager 

CLASSIFICATION: Full time non-exempt 

 

Theatre Overview 

As one of the country’s largest ensemble theatres dedicated to the creation of new work, Lookingglass Theatre Company seeks to redefine the theatrical experience and to make theatre more exhilarating, inspirational, and accessible to all. Founded in 1988 by a group of Northwestern University theatre graduates, Lookingglass moved into its permanent home in the historic Water Tower Water Works on Chicago’s Michigan Avenue in 2003. Now in its 33rd Season, the Company is a respected source for story-centered theatrical work that is evocative, physical, and visually rich.   

   

With a roster of 29 Ensemble Members and 22 Artistic Associates, Lookingglass productions are centered on ensemble with training in theatre, dance, music, and circus arts. Through its powerful, original theatre, the Company's goal is to fire the imagination with love, to celebrate the human capacity to taste and smell, weep and laugh, create and destroy, and wake up where we first fell—changed, charged and empowered.   

 

Position Summary: 

As a member of the business office staff, the Business Office Associate will report to and work closely with the General Manager in daily operations of the business office with regard to income & expense tracking and entry; insurance & license maintenance; general office and human resource support.  

 

Specific Duties Include (but not limited to): 

  • Record income received from departments including Theatre Box Office, Development Department and Education and Community Outreach Department 
  • Enter all accounts payable and manage vendor payments and contracts 
  • Payroll processing on alternate weeks for performers and over-hire workers 
  • File monthly Sales and Use taxes  
  • Facilitate monthly reconciliations of income/expenses with departments 
  • Maintain all records of expenses and income for preparation of annual financial audit  
  • Liaise between workers compensation insurance and Lookingglass employees  
  • Maintain all City of Chicago and Illinois licensing: renewal of business license, liquor license and raffles license  
  • Liaise between Lookingglass and city, state and federal agencies: address updates, Board Officer updates, Bureau of Labor surveys  
  • Take minutes at regular Board Finance Committee meetings  
  • Create and maintain vendor files 
  • Create invoices for programs implemented primarily thru the Curiosity  
  • May need to collect and sort mail from PO Box, prepare and make bank deposits as needed. 
  • Providing general office support as needed 
  • Participate in organization-wide anti-racism work and incorporate an anti-racist lens into daily practice. Lookingglass recognizes that it has much to do towards being an anti-racist and a more equitable institution. We believe that our work and our lives are infinitely more complex, rewarding, illuminating, and nearer to truth when we have a wider variety of human experiences in our room, at our table, and on our stage.  This work, by the Board, Ensemble, and staff, is ongoing and is publicly reflected here: Anti-Racism, Equity, and Inclusion Statement – Lookingglass Theatre Company. (https://lookingglasstheatre.org/aeistatement/

 

 

 

Qualifications:  

  • Minimum of 2 years experience in an office setting, preferably with a not for profit 
  • Proficiency with bookkeeping and QuickBooks or similar accounting software required 
  • Candidates must be able to multi-task and be a self starter 
  • Ability to work remotely with Lookingglass provided equipment 
  • Current policy requires a mandatory COVID 19 vaccine before onboarding unless a reasonable accommodation is requested and granted in accordance with Lookingglass policy 
  • Enjoy a collaborative environment 
  • Excellent organizational and interpersonal skills 
  • Have a sincere interest in arts management and the arts 


POSTION: Business Office Associate 

REPORTS TO: General Manager 

CLASSIFICATION: Full time non-exempt 

 

Theatre Overview 

As one of the country’s largest ensemble theatres dedicated to the creation of new work, Lookingglass Theatre Company…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 25, 2021
  • Application Deadline
    September 24, 2021
  • Professional Level
    Entry level

Salary

USD 40,000 - USD 40,000

Benefits

  • Health Insurance (choice of PPO or HMO; Organization covers the cost of 95% of the HMO plan. If PPO plan is elected, staff member pays the difference between the PPO plan and 95% of the HMO plan. This is reevaluated annually in July with the adoption of the health plan).  
  • Vision & Rx plan;  
  • 12 paid holidays (including Juneteenth and Election Day); Vacation, Personal, Sick and floating holidays, including birthday. 
  • In recognition of the unplanned costs incurred by working from home, Employee may be eligible for a monthly reimbursement of $30.00 to be evaluated and paid quarterly. Eligibility will be based on the evolution of Lookingglass’ work from home policies and availability of and access to Lookingglass-provided work resources for this position, such as a brick-and-mortar office space.  

Lookingglass Theatre Company is an Equal Opportunity Employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, genetics, or status as an individual with a disability. We welcome applications from all qualified applicants. 

  • Health Insurance (choice of PPO or HMO; Organization covers the cost of 95% of the HMO plan. If PPO plan is elected, staff member pays the difference between the PPO plan and 95% of the HMO…

Location

Temporarily Remote
Work must be performed in or near Chicago, IL
Associated Location
821 N Michigan Ave, Chicago, IL 60611, USA

How to Apply

To be considered please send cover letter, references and resume to manderson@lookingglasstheatre.org. with “Business Office Associate Search” in the subject line Applications will be accepted thru September 24, no phone calls please.  Anticipated start date is October 25 

To be considered please send cover letter, references and resume to manderson@lookingglasstheatre.org. with “Business Office Associate Search” in the subject line Applications…

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