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Operations Coordinator

Posted by
Free the Slaves
|
Washington, DC
New
|
Published 29 days ago

Position Overview                                                                

The Operations Coordinator is responsible for oversight of FTS policies and procedures, including working with the Finance team, and providing support to the Programs team and staff, on matters related to this.

The Operations Coordinator is responsible for managing human resources and other administrative systems integral to the organization's functioning. The Operations Coordinator collaborates with senior management and other relevant staff members to strengthen various processes and procedures and ensure compliance with all legal and financial obligations, and for coordinating with external vendors and consultants, including IT support.

The Operations Coordinator supervises the Finance Officer, and reports directly to the Executive Director. 

Responsibilities:

Operations:

·        Ensure compliance with organizational policies and procedures, and all administrative and legal requirements.

·        Review, revise, initiate and implement policies and procedures to strengthen the operations of the organization.

·        Complete operational requirements by scheduling and assigning administrative projects, and expediting work results.

·        Screen Memorandums of Understanding, other agreements with partners and consultants, and contracts with vendors, to ensure compliance with FTS policies and procedures as well as funder and legal requirements.

·        Act as liaison with sub-tenants and external vendors/support providers.

·        Collaborate with programs, fundraising and finance teams as needed

Human Resources:

·        Coordinate recruitment with the Executive Director and department heads.

·        Post open jobs to appropriate job boards, company website, and other outlets.

·        Screen applications and set up interviews, as directed by ED.

·        Ensure required procurement policies and processes are complied with, and maintain a procurement/recruitment file, for all staff and consultant hires.

·        Ensure effective orientation schedules and on-boarding procedures for new employees.

·        Understand and apply HR laws and regulations.

·        Maintain updated and legally compliant personnel files.

·        Oversee benefits administration and FTS’ Time and Attendance system, with the Finance Officer.

·        Assist in developing and updating job descriptions.

·        Work with the ED to coordinate annual and mid-year evaluation processes.

·        Lead the contractual components of consultant recruitment, including reviewing consultancy contracts for legal, FTS policy and financial compliance.

·        Assist with the termination process, including implementation of exit checklist and conducting exit interviews.

·        Support intern recruitment and on-boarding of interns

IT:

·        Oversee the relationship between FTS and the IT contractor.

·        Ensure operation of equipment by completing preventive maintenance requirements, maintaining equipment inventories, and evaluating new equipment and software

·        Work with the IT contractor to trouble-shoot problems and ensure adoption of the most effective internal (inter-office) communication and data management systems.

·        Work with the IT contractor to assess and improve FTS systems and plans.

·        Collaborate with IT and senior management to develop new policies and procedures; oversee implementation of any new procedures; monitor and obtain feedback.

Finance:

·        Provide oversight to the Finance Officer and support to the external accountant to provide an interface with the Programs department.

·        Work with Program staff to prepare proposal budgets.

·        Support the external accountant and Finance Officer in completion of the annual audit.

·        Make bank deposits.

·        Complete and maintain state charitable registrations.

·        Support budget development for proposal and donor reporting as needed

Administration:

·        Office management (ensure effective functioning of office systems, answer phones, check mail, purchase supplies)

·        Vendor relations (work with service, goods and support providers, including insurance agents, real estate brokers and equipment vendors)

·        Maintain files for all contracts concluded

·        Monitor copier and ensure costs are charged to the appropriate account

Requirements: 

·        Strong organizational and time management skills.

·        At least four years of professional experience working in non-profit operational management, including experience in human resource and financial management.

·        Bachelor’s degree, ideally in business administration, law, nonprofit management or a related field.

·        Passion and commitment to ending modern slavery.

Preferred:

·        Human Resources training and experience.

·        Experience in an international NGO setting/understanding of international programs challenges.

·        Fluency in one or more of FTS’s working languages (French, Spanish, and/or Arabic preferred).

Position Overview                                                                

The Operations Coordinator is responsible for oversight of FTS policies and procedures, including working with the Finance team, and providing support to the Programs team and staff, on matters related to this.

The…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract
  • Application Deadline
    September 10, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Benefits

Health, dental, vision, life and disability insurance fully paid.

15 days paid vacation, plus sick days and personal days, and additional paid time off, including the week of 25 December - 1 January.

Health, dental, vision, life and disability insurance fully paid.

15 days paid vacation, plus sick days and personal days, and additional paid time off, including the week of 25…

Level of Language Proficiency

English required. Spanish, French and/or Arabic a plus.

English required. Spanish, French and/or Arabic a plus.

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

How to Apply

To Apply:

Applicants should submit a tailored cover letter that outlines your interest and relevant experience, a resume, and a list of three references from former supervisors and/or colleagues.

PLEASE SUBMIT THESE AS ONE (1) WORD OR PDF DOCUMENT to https://smrtr.io/6tLC5

Include your last name in the title of the document.

 Deadline for Submissions:

Interested applicants are encouraged to apply as soon as possible, as consideration of candidates will be done on a rolling basis, and the position may be filled before the application deadline.

The application deadline is September 10, 2021 at 5:00 p.m. (EDT)

Free the Slaves is an equal-opportunity organization. Qualified applicants are considered for employment and consultancies without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.

To Apply:

Applicants should submit a tailored cover letter that outlines your interest and relevant experience, a resume, and a list of three references from former supervisors…

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