Coordinator, Campus and Alumni Engagement

Job Type

Full Time


Details: Competitive




1400 K Street Northwest
District of Columbia
United States


The Coordinator, Campus and Alumni Engagement works as a part of a dedicated team to promote study abroad and the Gilman International Scholarship Program. The Gilman Program is the U.S. Government preeminent undergraduate study abroad scholarship program. The goal is to diversify the kinds of students who study abroad across the United States, engage a broad array of institutions, and provide career readiness training and opportunities for alumni. The Gilman Program is sponsored by the U.S. Department of State and is supported in its implementation by IIE.  


The Coordinator is a dynamic role which engages in almost every aspect of the program including outreach to students, campus advisors, and other stakeholders including Congress, application and selection, Gilman events and workshops, and alumni activities.


Essential Functions

  • Supports general outreach tasks ensuring that the Gilman Program remains a relevant and innovative resource for students and campuses.
  • Manages Gilman workshop attendance and communications. Manages logistics for workshops and coordinates materials distribution with host campuses.
  • Mails promotional materials to campuses across the nation (posters, brochures, one pagers, etc.)
  • Assists in social media postings and website updates, as needed.
  • Assists in engaging alumni participation, developing processes and tracking registration.
  • During peak periods, serves as main point of contact for campus advisors and responds to general phone and e-mail inquiries about the application and/or selection process; escalates non-standard issues as needed.
  • During peak periods, performs accurate data entry for screening/review members and invitation responses sending follow up emails as requested. 
  • Moderates selection panel meetings.
  • During peak periods, reviews and processes applications for technical completeness, eligibility and accuracy; follows up with applicants as needed to complete materials.

Education and Work Experience:

  • Requires an Associate's degree in order to apply subject matter of a specialized technical discipline.
  • Requires at least two years of related work experience.


Knowledge, Skills and Abilities:

  • Good organization skills with high attention to detail.
  • Ability to work on and prioritize multiple tasks.
  • Ability to work well under pressure and meet deadlines.
  • Good written and verbal communication skills.
  • Intermediate knowledge of working with Microsoft Office Suites.


Work Conditions & Physical Demands

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.



Professional Level

None specified

Minimum Education Required

2-year degree