The Solomon R. Guggenheim Foundation is seeking a Temporary Human Resources Coordinator to provide support for the Human Resources department. In addition to the Coordinator’s own responsibilities, this individual supports the work performed by the Director of Human Resources; Benefits Specialist; Manager of Talent Acquisitions; and Senior Manager, HR Operations. This is a temporary role, expected to last three months, with possibility of extension.
Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at guggenheim.org.
New Hire / Onboarding Duties:
- Preparation and completion of new hire or departing employee paperwork (I-9 documents, COBRA, exit packages).
- Organize all new hire orientation sessions (set-up and invitations to attendees and presenters). May conduct some segments of the orientation process (e.g. providing guidance regarding new hire paperwork, organizing ID photos, distributing welcome presents, etc.).
- Create all new personnel files and manage document filing.
HR Administrative Tasks:
- Order HR department office supplies.
- Send out and monitor employee, intern, and volunteer background checks.
- Invoice and check request processing related to HR activities.
- Send notices alerting IT, Office Services, Security, Finance, and appropriate department head/manager of new hires, employee status, transitions, extensions, and terminations.
- Employment verification requests from former/current employees.
- Manages all HR department incoming and outgoing mail and other correspondence.
- Process all incoming unemployment claims.
- Assist with logistics (booking rooms, setting up chairs, copying materials, etc.) for education sessions (benefits, 403(b), performance appraisal) and other staff events. Organizes various meetings, as requested.
- Enter employee data into HRIS (Paycom).
- Respond to candidate/employee inquiries, as appropriate.
- Format job descriptions and job advertisements for internal and web distribution. Post job advertisements on SRGM’s intranet and website, and on external job sites.
- Follow up with Hiring Managers on completed requisitions and job descriptions for all open jobs.
- Schedule travel and hotel arrangements for domestic and international candidates to interview in office.
- Initiate employment reference request process for positively identified candidates.
- Other projects as assigned.
Qualifications and Requirements
- Bachelor’s Degree in related field, e.g. concentration in HR, Psychology, Sociology.
- Two to four years HR or office administration experience. Experience or interest in not-for-profits a plus.
- Ability to maintain confidentiality.
- Excellent time management, multi-tasking and organizational skills.
- Excellent written and verbal communication skills.
- Demonstrated work ethic, flexibility and thorough follow-up skills.
- Ability to work collaboratively and maintain professional demeanor at all times.
- Thoroughly proficient in Microsoft Office Suite programs including Word, Excel, Outlook, PowerPoint.
The Guggenheim offers access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment. The Solomon R. Guggenheim Foundation is an equal opportunity employer.