National Cherry Blossom Festival, Inc., a 501(c)(3) not-for-profit organization based in Washington, DC, is currently seeking an Event Manager.
The National Cherry Blossom Festival produces and promotes one of the world’s greatest springtime celebrations and is dedicated to promoting the beauty of nature and international friendship through year-round programs, events, and educational and entertainment initiatives that enhance our environment, showcase arts and culture, and build community spirit.
The Event Manager is responsible for the planning, development and execution of NCBF’s Signature Events. The Event Manager must possess the combination of technical, creative and people skills needed to successfully produce and manage large-scale, complex events, from concept to final execution. They will exhibit a dedication to creating an outstanding audience experience, including excellence in artistic programming, customer service, and relationship building.
The Event Manager is responsible for:
- Program and production management of all elements of key events during the Festival (with input/guidance from the Vice President).
- Work with all auxiliary support entities to produce interactive, educational and entertaining experiences for attendees.
- Responsible for keeping all auxiliary support entities on task.
- Work with each auxiliary support entities’ POCs to establish a deadline timetable and ensure that all deadlines are met.
- Produce the rundowns and supervise the logistics of each event.
- Develop and manage budgets; with approval, may expend or obligate funds related to programs.
- Carry out directives and established policies, under moderate supervision.
- Assists with the development of the events marketing strategy including marketing of events, social media outreach and press releases.
- Oversee maintenance of contact information (including mailing address, e-mail and phone) for all current and potential contacts.
- Provide coordination for necessary planning meetings and sub-events. Assist with setup, reservations, RSVPs, AV equipment, catering arrangements and other support functions in planning and successful production of the meeting or sub-event.
- Participate in the overall strategic planning and execution of the Festival’s annual programming plan.
- Maintain good working relationship with all staff to efficiently gather information.
- Organize own projects and tasks, within assigned framework.
- Provide support for other projects as assigned.
- Work and negotiate with vendors and venues to coordinate event logistics
- Bachelor’s degree, ideally in Management, Communications, or related degree from an accredited university
- Three to five years of progressively responsible work experience with responsibility for event planning and execution.
- Any equivalent combination of related experience, training, and/or education.
- Ideal candidate will have experience planning and executing large scale, multi-faceted public events that require interagency approvals, staged productions, social galas, and intimate engagements targeting organizational stakeholders.
- Solid event management skills, including planning, goal setting, budgeting and management of staff and volunteers.
- Enthusiastic, self-motivated, and outgoing
- Advanced interpersonal skills, and the ability to interact with and establish productive relationships with a wide variety of people including the general public, other staff, volunteers, festival sponsors and other stakeholders.
- A positive and adaptable approach to problem solving
- Ability to thrive in a team environment
- High degree of attention to detail and ability to respond effectively to changing circumstances
Attributes of our ideal Event Manager:
- Outstanding skill in leadership and collaboration, inspiring excitement and positive effort in other team members, often under tight deadlines.
- Strong accountability, including ongoing measurement of results against goals, and the ability to work effectively within budget, while maintaining the quality and integrity of programming.
- Strong organizational skills, including the ability to prioritize, multi-task, organize and relay information to others, and leave detailed, organized and comprehensive records.
- Strong public speaking and spokesperson skills, both in front of a large live audience, and in the media.
- Strong analytical skills especially regarding program evaluation and reporting.
- Strong writing skills.
- Able to maintain a professional attitude while working under pressure/stressful deadlines and situations.
Additional preferred experience:
- Working knowledge in MS Office and GoogleDocs required; familiarity with Slack preferred
- Working knowledge of project management software like Monday.com a plus
As an integral part of the NCBF team, this salaried exempt position participates fully in the production and execution of Festival events. This requires flexibility to be available evenings and weekends and to work additional hours during peak periods.
How to Apply:
Click here to submit resume and cover letter articulating your relevant experience and salary expectations. Applicants will be notified if selected for an interview.
The National Cherry Blossom Festival is an Equal Opportunity Employer (EOE).