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Program Associate

Posted by
Connelly Foundation
|
Conshohocken, PA
New
|
Published 14 days ago

The Program Associate, reporting to the Vice President for Grantmaking, will provide significant support to the Foundation’s program team. The team, which will consist of the Vice President for Grantmaking; Program Officers for Education and Human Services; a Program Director for Civic Renewal; and the Foundation’s Grants Administrator, reviews approximately 250 grant applications each year, and proactively identifies and cultivates new projects that align with the Foundation’s strategic plan. The Program Associate role is a multi-functional and multi-task position that supports program responsibilities (including ongoing grantmaking activities and special projects) as well as traditional administrative duties. The Program Associate is expected to uphold a high standard of professionalism and flexibility. A successful candidate will serve as a bridge between team members and key stakeholders, and will be able to build rapport with and provide assistance to external constituents as well as internal staff.


In addition to providing cross-cutting support within the Program, the Program Associate will play a particularly active role in the foundation’s Cultural grantmaking. The Foundation is committed to the cultural vibrancy of the Philadelphia region, and supports community access and educational programs at arts and music organizations, museums, and other organizations that promote a greater understanding of and appreciation for beauty, history, and our region. The Connelly Foundation takes special interest in supporting cultural organizations that provide programming for PreK-12 students in the Philadelphia region’s Catholic education system. Toward this end, the Program Associate will help administer the Connelly Access Program, a 25-year initiative that connects nearly two dozen civic and cultural organizations throughout the region with an enthusiastic audience of more than 4,000 Catholic elementary school students each year. In addition, the Program Associate will be responsible for the review of incoming culture grant applications.



Position Responsibilities

  • Support the ongoing processing of grant applications, awards and declinations. Help ensure that grant application materials prepared for review are complete, accurate and processed in an organized and timely fashion.    
  • Develop a thorough understanding of Connelly Foundation’s grantmaking and operational procedures, policies and protocols and best practices in the field. Facilitate the Program team’s accurate and timely completion of administrative forms and assist staff with utilization of institutional resources, including its grantmaking databases and organizational records.
  • Ensure efficient and accurate paper and electronic record-keeping of important Program information.

·        Support program research in the areas of Education; Human Services; and Culture and Civic Life. Draft reports, white papers, and other documents under the guidance of the Program team.

·        Create presentation materials and resources for diverse stakeholder groups, including internal and external audiences and the Board of Trustees. Apply knowledge of technology and software tools to compile, analyze, and present data and research in a concise and professional format. 

  • Perform key administrative support activities for the Vice President and program officers including scheduling and coordinating logistics for meetings, appointments and conferences; screening phone calls; drafting correspondence; editing and proofreading documents. 

·        Contribute to the production of internal newsletters and outreach materials such as the Foundation’s web-based content. 

  • Assist program staff in assessing and responding to external inquiries for Foundation support.
  • Support the execution of administrative tasks related to Foundation events including Board of Trustee meetings.
  • Serves as Front Desk backup when needed.
  • Contribute to and participate in tasks of the Connelly Foundation as assigned, as well as broader Foundation projects as needed.


Culture Grantmaking Responsibilities

·        Support the administration of the Connelly Access Program. Under the guidance of the Vice President for Grantmaking, help evaluate the opportunities for the expansion of the Program – investigating the need and demand among Catholic schools for high quality cultural access; modeling the potential for expansion of the existing program; and designing processes that reduce administrative burden on Foundation staff and participating schools and institutions.

·        Support the Foundation’s arts and cultural grantmaking, with an emphasis on access to high quality arts education programming. Review incoming culture proposals from nonprofit organizations, carry out due diligence including sites visits, and prepare written grant recommendations for management.

·        Support systems to monitor progress on culture grants in order to inform and improve grantmaking effectiveness. Help develop and contribute to the Foundation’s knowledge management practices in order to document, catalogue and preserve knowledge related to its culture grantmaking.

·        Stay abreast of issues and trends across a variety of subject areas related to arts and culture in Philadelphia. Attend in-person events as needed.



Professional Qualifications:

  • Bachelor’s degree required. Advanced degree is a plus.
  • Passionate about the values, mission, and principles of the Connelly Foundation and founder.
  • Professional, energetic demeanor with ability to be flexible and adaptable to varied tasks. Responds well to feedback.
  • Exudes diplomacy, confidentiality, tact, initiative, and positive attitude. Ability to be firm yet professional and compassionate.
  • Experience with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
  • Demonstrated knowledge and ability with variety of social media platforms. Tech savvy.
  • Demonstrated research competencies.
  • Intellectual curiosity; ability to ask thoughtful and probing questions and suggest organizational and process improvements. Ability to recognize opportunities, develop ideas and transform ideas into concrete initiatives.
  • Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly, including an ease in communicating complex concepts in a clear, effective manner.
  • Strong time management skills; highly organized and detail oriented. Ability to meet deadlines and move project forward with a high degree of independence and initiative. Strong interpersonal skills; able to develop and manage productive relationships with colleagues, grantees and external stakeholders.
  • Ability to work within a team which emphasizes quality, collegiality, teamwork, and humility. Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly, including an ease in communicating complex concepts in a clear and effective manner.


The Program Associate, reporting to the Vice President for Grantmaking, will provide significant support to the Foundation’s program team. The team, which will consist of the Vice President for Grantmaking; Program Officers for Education…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    February 21, 2022
  • Application Deadline
    February 18, 2022
  • Education
    4-Year Degree Required

Benefits

Generous medical beneifts and 403b retirement plan. Valuable work-life balance. Four out of five days work from office, with one day remote work from home. Site visits required and contribute to fulfilling meaningful career experience.

Generous medical beneifts and 403b retirement plan. Valuable work-life balance. Four out of five days work from office, with one day remote work from home. Site visits required and…

Location

Temporarily Remote
Work may be performed anywhere in United States
Associated Location
100 Front Street, Conshohocken, PA 19428, United States

How to Apply

If you wish to explore this position, please contact and send resume and cover letter to:


Connelly Foundation Human Resources Email:

hr@connellyfdn.org

If you wish to explore this position, please contact and send resume and cover letter to:


Connelly Foundation Human Resources Email:

hr@connellyfdn.org

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