Grants and Program Coordinator

Job Type

Full Time


Minimum: $48,000
Maximum: $53,000




1663 Mission Street
Suite 602
San Francisco
United States


Grants and Program Coordinator – San Francisco, CA

The Immigrant Legal Resource Center (ILRC) is seeking a full-time Grants and Program Coordinator based in our San Francisco office. This is a non-exempt position that reports to the Foundations Relations Manager.

The ILRC is a national nonprofit legal support center located in San Francisco, California and Washington D.C. The mission of the ILRC is to work with, educate, and enhance the capacity of immigrants, community organizations, and the legal sector, in order to build a democratic society that values diversity, dignity, and the rights of all people. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process, providing expertise on complex issues of immigration law, procedure and policy, and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes most of its decisions in a collaborative fashion that allows for significant staff input.

Job Responsibilities: The Grants and Program Coordinator will be responsible for a wide range of administrative support tasks primarily focused on grants coordination and program coordination:

Grants Coordination:

  • Tracking project deliverables for all active ILRC grants, working with attorneys on properly tracking activity and achievements, maintaining the programs deliverables database, and producing grant reports.
  • Drafting professional letters and correspondence, proposals, and reports to ILRC funders.
  •  Processing grant letters in a timely and complete manner.
  • Organizing, maintaining, and distributing files (electronic and hard copy) of grant proposals and reports.
  • Compiling supporting documentation for proposals and reports as well as gathering current demographic data on the ILRC and the communities we serve for proposals and reports.
  • Maintaining foundations contact information in our database. Following the defined standards for ILRC database usage, the Grants and Program Coordinator will take the lead in data entry and ensure integrity of foundations data in Raiser’s Edge, especially to maintain funder cultivation contacts and to generate lists and reports for attorneys, cultivation letters, and newsletters.
  • Working with ILRC Finance Team to update and route resources to program staff and monitor receipt of funds.
  • Other duties as assigned.


Program Coordination:

  • Responding to phone calls and email inquiries on designated ILRC programs.
  • Managing databases and billing systems to ensure data is accurate and up to date.
  • Scheduling and preparing for phone calls and meetings.
  • Compiling and analyzing reporting data and producing reports.
  • Managing lists and listservs for designated ILRC programs.
  • Taking and circulating notes from phone calls and meetings.
  • Communicating with partners and staff members to gather and compile information to be shared, including information about upcoming events.
  • Helping with registration, logistics and materials for meetings, trainings and webinars.
  • Sending out and collecting contract documents and partner reports.
  • Updating website and web-based content.
  • Providing full support for conference and convening logistics including attending the events to provide on-site support (travel required).
  • Possible assistance producing written, public-facing materials such as toolkits and newsletters.
  • Other duties as assigned.


  • Bachelor’s degree preferred.
  • Two to four years of progressive experience in an administrative position.
  • Strong oral and written communication skills, including the ability to clearly communicate logistics to a diverse group of colleagues and partners.
  • Enthusiasm for administrative responsibilities and tasks.
  • Ability to travel in support of meetings, trainings, convenings, and conferences.
  • Strong interpersonal skills.
  • Ability to develop, document and communicate administrative project time lines and processes in support of project team staff and goals.
  • Experience working effectively with data and tools for data analysis, including excellent Excel skills.
  • A willingness to exchange ideas and to be flexible as to approaches for carrying out the goals and priorities.
  • Respect for all co-workers and partner collaborators.
  • A strong work ethic, including the following qualities: organized, detail-oriented, flexible, reliable, goal-oriented, and dependable, with the ability to be an independent worker, and able to handle several projects simultaneously while thriving in a team-based collaborative decision-making environment.
  • Experience writing grant proposals and reports is a plus.


The annual pay range for this non-exempt position is $48,000 - $53,000. The ILRC offers excellent benefits, health/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC sponsors a retirement plan option upon fulfillment of eligibility.


This position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, a writing sample, and the names of three references.

Online applications are preferred. As an alternative, you can mail your application to:

Grants & Program Coordinator Hiring Committee

Immigrant Legal Resource Center

1663 Mission Street, Suite 602

San Francisco, CA 94103

No phone calls please.

The ILRC is an equal opportunity employer and encourages women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals to apply.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

Please submit a writing sample and include 3 references in your application.