Purchasing Coordinator, Manhattan

Job Type

Full Time

Published

10/01/2018

Address

New York
New York
United States

Description

Under the supervision of the Director of Purchasing and Facility Operations, the Purchasing Coordinator will be responsible for placing and confirming all purchase orders received by the Purchasing Unit, ensuring timely delivery of all orders, and receiving all packing slips.  The Purchasing Coordinator will also be responsible for maintaining all online procurement modules and Facility Department databases.


Primary Job Functions:

  • Adhering to the procurement policy and procedures
  • Creating purchase orders in the Purchasing module
  • Sending purchase orders to vendors and placing orders online
  • Following up with each program to ensure receipt of all packing slips for each order
  • Ensuring the timely order flow through the Purchasing department
  • Providing purchase order documentation to the Accounts Payable department to process payment
  • Maintaining appropriate vendor and bidding files
  • Completing monthly credit card reconciliations
  • Answering phone and email inquiries both internal and external
  • Reviewing trends of repeat purchase items; find vendors that can accommodate the needs at a better cost
  • Assisting in evaluating historical purchasing data in order to accommodate better purchasing
  • Assisting in issuing solicitations for competitive bids or proposals
  • Providing recommendations on new or alternative quality products suitable for the agency’s activities
  • Maintaining and updating the Facility Department’s databases including Prolease, Agiloft and other databases
  • Scanning and inputting data as needed
  • Maintaining online procurement modules including
  • Placing online orders
  • Inputting data as needed
  • Adding/deleting users
  • Maintaining department supplies and forms, plus other related duties as assigned

               

Required Knowledge and Skills:                   

  • Ability to work independently and collaboratively in a rapidly changing and diverse environment
  • Excellent organizational skills, office management skills, and attention to detail
  • Demonstrated ability to deliver projects on time
  • Excellent written, oral, and interpersonal communication skills to communicate information clearly and effectively to various levels of management.
  • Self-starter with ability to manage multiple tasks, and shifting priorities under tight deadlines
  • Solid proficiency with Excel, Word, PowerPoint, Outlook, online procurement and conducting web research

 

Required Education & Experience:

  • Bachelor’s degree desirable, or a high school diploma with equivalent relevant work experience. 
  • At least two years procurement experience preferred


Physical Requirements:

  • Work may require standing and walking. Work is generally performed within an office environment, with standard office equipment available. Occasional lifting of boxes or packages weighing 40 pounds or less.

 

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply


Professional Level

Entry level

Minimum Education Required

4-year degree


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