1. Critical and routine responsibilities to be handled with skill and close attention to detail on an ongoing basis:
● Provides administrative support to UUA’s international staff; provides assistance for all international initiatives, activities and events conducted in coordination with other UU groups.
● Monitors budgets, including fundraising goals, reclassifications and offsets for the international staff group; processes expenses and grant distributions; manages, monitors, and tracks funds, organizes the international staff group’s quarterly forecast and annual budgeting process.
● Administers several hundred thousand dollars in grants to UUHIP partners in India; initiates fund transfers of grant monies, emergency funds, and other special collections; tracks expenditure; consults with UUA Treasurer, UUA Finance, and bank officials in Boston and India to design, adapt, and maintain infrastructure for transfer of funds; oversees gift contributions to UUHIP and UU-UNO; serves as liaison between UUA Finance, UUA Stewardship and Development, financial institutions, and the UUHIP partners, ensuring all funds are disbursed efficiently.
● Oversees all financial aspects of the annual UU-UNO Spring Seminar, and takes a principal role in the administrative responsibilities of the Spring Seminar, including securing venues, food and supplies as well as overseeing the registration process.
2. Projects and general administrative responsibilities to be balanced with other duties in discussion with supervisor:
● Provides support for scheduling, program/event planning, logistics, receptions, meals and other events for General Assembly for the international staff group.
● Arranges logistics for UU-UNO and UUHIP advisory board meetings, and additional special events, attending as necessary.
● Responds to requests (via e-mail, fax, and/or mail) for information about the UUA’s International Programs and ensures current, accurate content of all information; monitors all correspondence.
● Liaises with UUA personnel and vendors to ensure that all staff group bills are paid in a timely fashion and that equipment is functional.
● Administers distributions of grant funds to the Every Child is Our Child Program in which the UU-UNO partners with the Manye Korbo Queen Mothers’ Association in Ghana.
● Troubleshoots regular office functions such as writing honorific correspondence, arranging for international connections, responding to international inquiries and managing correspondence with international partners.
● Maintains office supplies and office reference materials for all members of the UUA international staff.
3. Collaborative responsibilities requiring occasional administrative assistance:
● Supports the international staff, particularly the International Engagement Associate, in creating written and web resources, monitoring supporting social media engagement, setting up conference calls, and other assistance as needed.
● Assists International Engagement Associate in the creation, updating, and maintenance of effective websites for providing international resources to congregations.
4. Performs other duties as requested by supervisor or in consultation with the UU-UNO and UUHIP directors, by the Chief Operating Officer, or the President.
Minimum Education Required
How To Apply
This is a Grade 9 position (expected hiring range $37,000-$45,700 depending on experience). Note that qualifications may be met as a result of lived experience, volunteer work, professional experience, and/or formal or informal training. Applicants must be able to work independently and with great attention to detail. Must demonstrate excellent budget and fiscal skills, proficiency in reading and designing financial reporting Excel spreadsheets; must be able to explain and discuss UUA budget and fiscal issues as they relate to the International Resource Office in ways understandable to others with less expertise. Applicants must demonstrate reliable attention to detail in complex financial tracking systems. Must have diplomacy, program organizing, multi-tasking, customer service, basic math, and communication (both oral and and written) skills. This position requires excellent computer skills, especially with Google Sheets and Docs, Microsoft Windows, and advanced proficiency in the Microsoft Office Suite (especially Word, Excel, and Outlook). Drupal website development skills are a plus. Must be able to work from our United Nations Office in New York City for 1-2 weeks twice per year; attendance at the UUA’s General Assembly each June may be required. Experience working with people from other countries or proficiency in languages other than English is very helpful. Work or lived experience with communities of color or indigenous peoples is of particular value. Willingness to work in an organization in which the dismantling of white supremacy is a high priority.