Advancement Associate, Office of the VP for Advancement

Job Type

Full Time



Start Date


Application Deadline



1151 Oxford Rd.
San Marino
United States


Classification: Regular Full-Time, 37.5 hours, Non-exempt

Start Date: Late October

The Huntington Library, Art Collections, and Botanical Gardens is a world-class research and educational institution precisely because the dedicated people who bring their exceptional talent and expertise to work every day make it not just a wonderful place to work, but truly a magnificent treasure for members and visitors.


Reporting to Vice President of Advancement and the Assistant to the Vice President, the Advancement Associate provides a full range of administrative and logistical support to both positions. The role is an integral part of a dynamic Advancement team who last year raised over $36M in operating, programmatic, capital, and endowment funds. Major responsibilities for this position will include a variety of administrative duties, project coordination, and donor record management. This person also interacts regularly with all levels of Huntington leadership, including Trustees, and Overseers, and Senior Staff.  

Essential Functions

·         Supporting the VP and Assistant to the VP, provides highly-skilled administrative support such as details for appointments and meetings, placing and responding to telephone calls, maintaining donor files and records.

·         Drafts, edits, and prepares correspondence, gift acknowledgements, and reports.

·         Manages prospect and data information, including inputting data into donor database (Raiser’s Edge), and working with the Advancement Services Director to export, synthesize, and analyze data.

·         Responsible for special projects as assigned by the VP and Assistant to the VP.

·         Provides back up phone and clerical support for the Vice President for Advancement as needed.

·         Assists with donor events as needed.

·         Shared departmental and other duties as assigned, including occasional evening and weekend work.


·         Bachelor’s degree (nonprofit management or similar specialization a plus).

·         Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), and Photoshop, Acrobat DC, Illustrator, or InDesign.

·         Proficiency with donor databases including Raiser’s Edge, and web-based research is a strong plus.

·         Outstanding writing skills, with the ability to organize and synthesize complex information succinctly.

·         Exceptional command of English grammar, proofreading, and editing.

·         Excellent project management skills, including the ability to establish and monitor priorities and meet deadlines in a fast-paced setting.

·         Ability to work independently as well as in a team, with a track record of collaborating successfully with program staff.


·         2 years of nonprofit experience.

·         Experience with budget management, analysis, and planning.

·         Experience at a cultural or academic institution preferred.

Working Conditions

Normal office environment requiring professional personal presentation and demeanor. Much of incumbent’s work is performed on a personal computer. Some evening and weekend hours.

Application Instructions

Please include a cover letter in addition to a resume. You will have the opportunity to upload the cover letter during the “My Experience” step of the application process. 


  • Generous medical, dental, vision plan offered.
  • Retirement plan.
  • Paid vacation.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please include a cover letter in addition to a resume. You will have the opportunity to upload the cover letter during the “My Experience” step of the application process.