Executive Assistant

Job Type

Full Time

Salary

Details: DOE

Published

07/24/2018

Address

2655 Northwest Market Street
Seattle
Washington
98107
United States

Description

POSITION OVERVIEW

The Executive Assistant provides primary administrative support to the Executive Director/CEO and serves as the communications liaison to the Board of Trustees.


ESSENTIAL JOB FUNCTIONS

• Act as “entry point” for Executive Director/CEO. Interface with all levels of internal/external contacts; requires exceptional discretion, discernment, judgment, initiative and follow-through.

• Manage Executive Director/CEO’s calendar, national and international travel.

• Draft, edit, and proof Executive Director/CEO’s internal and external correspondence, speaking points, presentations, articles, and reports.

• Support Executive Director/CEO’s outreach efforts and assist with the production of promotional programs.

• Liaise with Board President, Trustees and committee leadership; facilitate Board communications, attend and take minutes at appropriate Board and committee meetings.

• Maintain Board records and Trustee information, draft and organize Board and Board committee meeting materials, prepare executive reports, and assist with governance projects.

• Plan and organize meetings, events, dinner programs and receptions.

• Collaborate across departments to manage shared calendars and space allocation for meetings and museum functions.

• Accurately track and document Executive Director/CEO’s expenses and reimbursements.

• Facilitate and manage logistics for special projects and drive completion of deliverables.

• Represent the Museum at Museum sponsored programs and other community events as required.


OTHER SKILLS AND ABILITIES

• Ability to manage multiple tasks and projects with high energy and strong problem-solving skills.

• Ability to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints.

• Ability to follow complex oral and written instructions; interpret and present information effectively.

• Excellent communication, effective listening and interpersonal skills.

• Ability to anticipate challenges, take initiative and provide solutions to achieve department and organization objectives.

• Must be able to quickly and accurately assess priorities.

• Proactive in meeting important deadlines.

• Highly organized and detail oriented.

• Ability to maintain strict confidentiality of highly sensitive data, records, conversations.

• Excellent verbal, writing and editing skills: English usage, spelling, grammar, punctuation and vocabulary.

• Adaptable to changing business situations and environments.


REQUIREMENTS

• BA or equivalent + 5 years relevant experience

• Occasional weekend and evening work

• Proficient in Microsoft Office including Word, Outlook, Excel, Publisher, and PowerPoint

• Proficient in PC platform 

• Valid drivers’ license

• Ability to lift 20lbs 

• Ability to be seated/standing for extended periods

Benefits

Benefits include vacation and paid sick leave, medical and dental insurance, and optional participation in 403(b) retirement program.

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

http://www.nordicmuseum.org

To apply: Please submit resume, cover letter, and salary requirements via email to hr@nordicmuseum.org. Incomplete applications will not be considered. No phone calls, please. 


Application close date: Open until filled.


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