815 West Van Buren Street
Communities In Schools (CIS) of Chicago is a nonprofit organization dedicated to working in partnership with Chicago Public Schools and community organizations to help students stay in school and be successful. During the 2018-2019 school year, CIS of Chicago is partnering with 159 Chicago Public Schools (CPS) and expects to connect 2,250 services and programs to more than 75,000 CPS students and their families. In addition, CIS of Chicago has placed full-time staff – Student Support Managers – in 20 Chicago public schools to work directly with students at-risk of dropping out of school.
The mission of Communities In Schools of Chicago is to surround students with a community of support, empowering them to stay in school and achieve in life. The vision of CIS of Chicago is to ensure that every public school student in Chicago graduates from high school prepared to succeed. The organization’s core values are Impact, Integrity, Relationships, and Social Justice.
CIS of Chicago provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
CIS of Chicago is seeking a full-time Development Assistant that reports to the Assistant Resource Officer. The key responsibilities for this position include: database management; gift processing; administrative support; donor research; donor stewardship; and event preparation.
Following are key responsibilities and qualifications of the position.
- Database management: maintain the accuracy and integrity of the eTapestry donor database, including overseeing all data entry; running reports and queries as needed; and preparing reports for the Development team and Board committees. This responsibility also includes monthly reconciliation of donor gifts recorded in eTapestry, the general ledger, and the development master revenue guide.
- Gift processing: manage all aspects of the gift processing and donor acknowledgement process, including booking gifts and pledges in eTapestry; writing, printing and sending thank you notes to donors; ensuring that both digital and paper donor files are accurate and up-to-date; and assist in the execution of the Annual Appeal to Individual Donors.
- Administrative support: work with the communications team to create materials and recognition for donors; create social media strategies to engage donors; manage website content changes for funders and partners.
- Donor research: assist in the development of a robust donor pipeline, including: research and identify institutional and individual prospects on an ongoing basis; support the development and implementation of individualized moves management strategies for cultivating donors and prospects, and assist in the preparation, writing, and submission of grants, as needed.
- Donor stewardship support: advance the team’s evolving strategies to cultivate new and existing donors; create electronic and hardcopy materials to engage donors throughout the year; collaborate with development and the communications teams to distribute the electronic Annual Report and other communications.
- Event preparation: assist in the preparation and execution of school site visits where donors attend to learn about the work of Communities In Schools of Chicago; collaborate with the development team and board members to plan our Annual Event; assist in the preparation of Board Meeting materials; prepare internal and external Development meeting materials. Attendance at certain events and meetings is expected.
- Assist with other organizational projects, as needed.
Desired Skills and Attributes
- Enthusiasm for mission-driven work;
- An interest in education and human service issues;
- Demonstrated ability to set and achieve goals;
- Ability to multi-task and meet multiple deadlines;
- Ability to work collaboratively and independently;
- High-level Excel skills;
- Skilled in databases;
- Excellent writing skills; and
- Excellence in communicating professionally with diverse audiences.
- Undergraduate Degree, required.
- Professional experience where attention to detail and follow through can be demonstrated, preferred.
Reports to: Assistant Resource Officer
Start date: Immediate (submissions accepted through October 31, 2018)
Starting Salary: Commensurate with experience
Minimum Education Required
How To Apply
Please send cover letter, resume, and responses to the questions below via email with the following subject line: “Development Assistant Application” to firstname.lastname@example.org. No telephone calls, please.
1. What attracted you to the position?
2. Please list and briefly describe the work experience that you think makes you the best candidate for this position?
3. Please list five adjectives that describe your work style.
4. If we have follow-up questions, or would like to schedule and interview, how and when can we best reach you?